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Administrative Assistant 3
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Position Number: 1771156
Location: Reno, NV
Position Type: Secretary and Administrative Assistants

Administrative Assistant 3

R0119826
University of Nevada, Reno - Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
Draft applications are saved automatically and can be accessed through your candidate home account. Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact the Human Resources helpline at (775) 784-1495 or jobs@unr.edu.

For UNR Med professional job postings, if you have questions or need assistance regarding the application process, please contact the Office of Professional Recruitment at (775) 784-6778.

Job Description

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for Nevada Industry Excellence (NVIE) located in the Innevation Center in Reno, Nevada. ***This position does not provide layoff rights and is contingent upon funding. NVIE is an industrial extension program and the official representative of the MEP National Network in Nevada. This position will serve as the NVIE office manager and provide full-time administrative support to the NVIE Director and NVIE Financial Manager as well as other NVIE staff as needed. The Administrative Assistant 3 will: Prepare documents and files such as memos, letters, spreadsheets, presentations, marketing collateral, and forms. Use Workday consistently to process requisitions, vendor payments, travel expense claims, spend authorizations, costing allocations, effort certifications, hourly time sheets, budgets, and p-card transaction verifications. Update Salesforce data related to contacts, accounts, vendor payment status, etc. Manage human resource tasks including coordinating recruitments, initiating hires & terminations, entering timesheets, etc. Maintain the cash receipts log and process bank deposits. Retain records according to grant requirements and UNR policy. Plan and coordinate internal meetings and events. Assist with external workshops and events, including planning, coordinating, and marketing. Monitor, manage and update social media content and other marketing content. Manage inventory and sensitive equipment lists. Other duties as assigned. Some travel will be required.

Required Qualifications
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications
Candidates with strong computer skills and proficiency with Microsoft Windows, Microsoft Office, Workday, Adobe Acrobat Pro, and other applications; excellent communications skills; proven ability to work collaboratively in a team environment, take initiative and be a self-starter, and comply with detailed protocols and procedures are encouraged to apply.

Schedule

The typical schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade

27

Classified Compensation

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits

Classified Staff Grant-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

For more information, please visit: Classified Employee Family Opportunity Program

Department Information

For more information on Nevada Industry Excellence, go to www.NevadaIE.com.

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for review. To request updates to attachments, prior to the review of applications, please contact the candidate helpdesk at jobs@unr.edu

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - (optional)
Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/UNR-external/job/University-of-Nevada-Reno---Main-Campus/Administrative-Assistant-3_R0119826-1.

Founded in 1874, the University of Nevada, Reno is the State of Nevadas land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a Top Tier Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.

The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.