Job Details

University of Nevada, Reno
  • Position Number: 1771158
  • Location: Reno, NV
  • Position Type: Admissions/Enrollment

Admissions and Records Assistant 4

University of Nevada, Reno - Main Campus

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
  • Draft applications are saved automatically and can be accessed through your candidate home account. Final applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you need assistance or have questions regarding the application process, please contact the Human Resources helpline at (775) 784-1495 or

For UNR Med professional job postings, if you have questions or need assistance regarding the application process, please contact the Office of Professional Recruitment at (775) 784-6778.

Job Description

The University of Nevada, Reno Graduate School is recruiting for an Admissions & Records Assistant 4. This position is dedicated to the admissions, progression, and onboarding needs of on-line programs at the University of Nevada, Reno. This position will determine applicant's admissibility to graduate education by evaluating applications, transcripts, test scores, and grade point average; collect, review and prepare documents for graduate program review and recommendation; transmit documents and student files; create and maintain student records into student information system and notify applicant; ensure alignment of data in related SIS/PS table, components and systems; respond to applicant/student questions, problems and concerns regarding applications for admissions, procedures, and requirements for admissions etc.; explain program determinations and may recommend solutions; coordinate degree completion procedure with office counterpart; review and evaluate student progression forms and make recommendations for exceptions to policy and memos for enrollment corrections; liaison between UNR and third party program administrator for online programs; and other duties as assigned.

Required Qualifications:

Graduation from high school or equivalent education and four years of increasingly responsible and varied experience in multiple areas such as foreign transcript evaluation, admission of international students, data entry of new class data, preparation of the master class schedule, review of computer input and output, determination of eligibility for admission and graduation, and scheduling classroom and instructional space; OR one year of experience as an Admissions & Records Assistant III in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications

Candidates with Candidates with a Bachelor's Degree or Master's Degree are encouraged to apply


The typical schedule is Monday through Friday from 8:00am to 5:00pm; this is subject to change based on organizational needs.

Compensation Grade


Classified Compensation

Classified Benefits

PERS retirement plan, health insurance options that include dental and vision, life insurance, long-term disability, annual and sick leave, along with other benefits. For more information, please visit: Classified Benefits

Classified Staff Grant-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

For more information, please visit: Classified Employee Family Opportunity Program

Department Information

The University of Nevada, Reno (UNR) is a very high research activity (Carnegie R1) public land grant university that is home to 13 schools and colleges. The mission of the Graduate School is to promote excellence in graduate education by directing and coordinating services for graduate programs, faculty, and students related to graduate admissions, recruitment, progression, graduate assistantship hiring and graduation. Graduate education at UNR is currently undergoing a period of unparalleled expansion in student numbers, diversity and graduate program offerings. The Graduate School houses the Office of Postdoctoral Affairs and serves more than 90 postdoctoral fellows, 800 graduate faculty and 3,200 graduate students in more than 80 master's and doctoral programs, including eight interdisciplinary graduate programs and fully online master's programs in business administration, public health and social work. For more information, please visit the following link:


Full-Time Equivalent

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for review. To request updates to attachments, prior to the review of applications, please contact the candidate helpdesk at

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (required)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.).

Posting Close Time

This posting will close at 12:00 am on the date listed below. The posting will no longer be available to apply to after 11:59 pm the day prior.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno

To apply, visit

Founded in 1874, the University of Nevada, Reno is the State of Nevadas land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a Top Tier Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.

The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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