Job Details

University of the Incarnate Word
  • Position Number: 1498523
  • Location: San Antonio, TX
  • Position Type: Student Affairs and Services

Campus Visit Coordinator

UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary
The Campus Visit Coordinator is responsible for the planning and implementation of an extensive admissions campus visit program for prospective students, families, middle and high schools groups, special tours and Summer Orientation. The coordinator is responsible for the delivery of superior student customer experience.

Essential Functions

Job Duties
Job Duties

Job Duty Name
Coordinate Daily Tours

Description of Job Duties
-Ensure daily tours are staffed by well-trained student guides;
-Greet visitors and attend to initial questions and concerns;
-Assess the effectiveness of tours on a systematic basis;
-Work with residence life to coordinate housing tours;
-Coordinate classroom visits with faculty Job Duties

Job Duty Name
Recruitment Events

Description of Job Duties
-Plan and execute major campus recruitment events including: two annual Cardinal Preview Days, three Cardinal Overnight programs, monthly Saturday Campus Visit days, financial aid information sessions, and other campus events;
-Generate ideas on showcasing the university and work with the admissions team to ensure positive visit experience;
-Work closely with other support service offices and faculty Job Duties

Job Duty Name
Manage Student Employees & Student Ambassadors

Description of Job Duties
-Identify, hire, and train qualified students for work-study positions, which include front desk assistants, tele-counselors, data entry assistants, etc.;
-Serve as an advisor to the Student Ambassador Organization Job Duties

Job Duty Name

Description of Job Duties
-Meet with prospective students and families daily;
-Give presentations to large groups;
-Create and keep current all presentation formats Job Duties

Job Duty Name
Manage general office email account

Description of Job Duties
-Respond appropriately to email inquiries received through main office account Job Duties

Job Duty Name
Plan and Implement New Student Orientation

Description of Job Duties
-Responsible for coordinating with faculty and staff members at UIW to ensure each student has a successful Orientation experience

Knowledge Skills and Abilities
-Creative, organized, and detailed oriented;
-Ability to think outside of the box;
-Ability to approach responsibilities enthusiastically;
-Possess strong communication skills;
-Ability to work effectively with individuals from diverse communities and cultures;
-Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education
Bachelors Degree

Required Work Experience
One (1) year of special event planning with evidence of successful execution of programs

Preferred Qualifications
Two (2) to three (3) years of special event experience

Required Certifications, Licenses or Registrations
Texas Drivers License and be insurable by UIWs insurance carrier

Work Hours
Regular university hours are 8:00 a.m. to 5:00 p.m. This position will require regular evening and Saturday hours.

Physical Demands
Lifting small boxes under 20 lbs.

Posting Number: AS794PO
Job Type: Full Time
Job Category: Administrator (exempt)
Desired Start Date:
Position End Date (if temporary):
Reports To: Dean of Enrollment
Open Date: 06/11/2019
Close Date: 6/30/2019
Open Until Filled: No

Special Instructions to Applicant

To apply, visit

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, national origin, disability, genetic information, veteran status, sex, gender, age, or religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

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