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College of DuPage
  • Position Number: 3852479
  • Location: Glen Ellyn, IL
  • Position Type: Conference and Events Administration


Conference and Event Specialist (FT), CF3N34022CES


Conference and Event Specialist (FT), CF3N34022CES
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Oversee event coordination and scheduling for external groups using college facilities.

  • Schedule and coordinate non-college events, including all not-for-profit organizations, utilizing college facilities (Glen Ellyn campus internal and external facilities, and Regional Center facilities). Respond promptly and courteously to client inquiries and requests.
  • Utilize reservation software system for scheduling college rental facilities (Glen Ellyn campus internal and external facilities, and Regional Center facilities).
  • Coordinate required paperwork in order to facilitate the scheduling of all necessary service providers, including campus services, food service, public safety, etc., as well as any external service providers.
  • Negotiate contractual terms with all requesting users and develop and implement contract.
  • Coordinate all services and technical needs of event, including event sound and lighting, audio/visual equipment, room set-up, food, security, etc.
  • Complete required paperwork in order to facilitate the scheduling of all necessary service providers, including Campus Services, Dining Services, Public Safety, etc., as well as any external service providers.
  • Compile and invoice all charges to clients and deposit checks in allocated fund accounts.
  • Be on call when Conference and Event Services coordinated events are taking place, or identify appropriate alternate (i.e.
  • Event Supervisor).
  • Work cooperatively with other departments to maximize facility usage, while maintaining the integrity of these areas programs.
  • Train Events Supervisors and Student Workers on event management.
  • Assist Supervisor in department management as directed.
  • Other related duties as assigned.


    • Qualifications:

    • Education
      • AA degree in Hotel/Motel Management, Marketing or Business Administration required.
      • BA degree in Hotel/Motel Management, Marketing or Business Administration preferred.
    • Experience
      • Minimum of three (3) years experience in conference and event planning required.
      • Exemplary customer service skills required.
      • Good organizational skills required.
      • Experience on a P.C required.
      • Proficiency in written and spoken English required.
      • Minimum of five years experience preferred.


  • PC system, copier, calculators, FAX machines, and audio/visual equipment.
  • Variable hours--early morning, evenings, and weekends may be required.
  • May require periodic overtime.
  • Heavy lifting may be required.
  • This position requires a background check and drug screen.


    • Pay Grade:
    Classified 12 Hourly- Hiring Range: $24.00 - 28.00

    Competitive starting salaries are dependent on education and experience. College of DuPage also offers a generous benefits plan.

    College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

    College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.


    To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/942?c=cod







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