Development Administrative Coordinator
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Posted Job Title
Development Administrative Coordinator
Job Profile Title
Job Description Summary
ICA's Development Administrative Coordinator provides administrative support to the Director of Development, the Associate Director, and the Assistant Director in executing ICA's fundraising program. Duties include but are not limited to scheduling and managing logistics for cultivation and stewardship events including the Annual Benefit, board meetings and activities, and donor club events; overseeing departmental procurement needs and reimbursements; managing all gift processing and acknowledgments; and assisting with special projects including grant proposals as well as annual fund, planned giving, and other mailings. The Development Administrative Coordinator will support the Director of Development's donor visits by conducting prospect research and arranging any travel and reimbursements. This position also maintains ICA's donor database with contact reports, event attendance, and address changes, while supporting prospect research efforts by creating briefings and other preparatory documents for the Director of Development and the Daniel W. Dietrich, II Director.
- ADMINISTRATIVE TASKS, including all ICA gift processing and departmental procurements and reimbursements; working in donor database to capture all donor communications and pull reports on giving and mailing lists; and, supporting the Director of Development's donor visits by conducting prospect research and arranging travel
- EVENT PRODUCTION, including assisting the Associate Director of Development and Director of Development in producing members opening previews, board meetings and activities, ICA's Annual Benefit, virtual and in-person cultivation and stewardship events, and Penn alumni events; also serves as ICA's point person for requests from Penn Development and Alumni Relations
- MEMBERSHIP and STEWARDSHIP, including considering ways to engage current and prospective members and sending all membership renewals and solicitations, and assisting the Associate Director of Development in the production of quarterly donor newsletter, ICA Donor Digest
- SUPERVISE the department's work-study
- Other duties as assigned
Qualifications: H.S. diploma or GED required, Bachelor's degree preferred with 2-3 years of solid administrative experience, preferably in an arts or culture organization. Excellent communication skills required, computer literacy including MS Office products Word, Excel, Outlook, Power Point; experience with mail-merges and with client or donor databases a plus. ICA seeks candidates who support our commitment to creating a diverse, inclusive, and equitable institution; treating colleagues and partners fairly and respectfully; and who recognize the value of diverse backgrounds and perspectives.
Job Location - City, State
Department / School
Institute of Contemporary Art
$20.00 - $36.00
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- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
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