Job Details

Western University of Health Sciences
  • Position Number: 3852448
  • Location: Pomona, CA
  • Position Type: Disability Services

Rotations Coordinator

Posting Number: S01245
Position Status: Full time
Campus: Remote
Department: 1480-COMP Northwest Campus

Function: College of Osteopathic Medicine of the Pacific - NW
Family: Academic Support Services
Classification Series Title: Rotations Coordinator

Classification Pay Scale
In compliance with SB 1162, Western University of Health Sciences is providing a pay scale for this position. The pay scale reflects the minimum and maximum target for new hire salaries for this position. Within this range, the individual pay is determined by a variety of factors, including but not limited to job-related skills, experience, relevant education or training, and work location. Please note that the compensation details listed reflects the base salary only.

Full Salary Range
Minimum: $21.99
Maximum $27.97

Expected Pay Scale
Minimum: $21.99
Maximum: $24.49

Job Summary
Provides support to the Office of Academic Affairs, College of Osteopathic Medicine of the Pacific, Clinical Rotations by assisting the OMS III and OMS IV students with their enrollment at the rotation sites. Collaborates with other student coordinators on team and all-staff projects. Supports COMP by developing and overseeing its relationships with campus-based faculty, adjunct/clinical faculty, clerkship directors, medical staff office personnel, graduate medical staff regarding curriculum matters for students. Ensures OMS III and OMS IV students secure and complete core and elective clinical rotations as required by the COMP curriculum.

Knowledge, Skills and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.

1. Excellent computer skills. Required to set up document formats in Word, Excel, Outlook, and any other software program required by the position. Able to type at least 45 words per minute.

2. Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, students, and clinical sites.

3. Excellent problem-solving skills.

4. Excellent ability to organize and prioritize workload in order to meet multiple urgent deadlines.

5. Ability to handle detail-oriented assignments and be flexible with job assignments.

Required Qualifications
1. Education: Any combination of education, training, or experience that provides the required knowledge, skills and abilities need for the position. High School Diploma or GED required.

2. Experience: 2 - 4 years clerical office experience.

Preferred Qualifications

Posting Date: 01/31/2023
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants

Essential Job Duties
Essential Job Duties

Job Duties
Core and Elective rotation scheduling:
- Secure core preceptor availability. Assign and coordinate core rotation scheduling with assistance from the Medical Education Manager
- Assist OMS III and IV students with elective rotation scheduling, ensuring compliance with core site scheduling policies.
- Advise, counsel and assist students in selecting, securing and completing rotation process at non-core sites.
- Provide VSAS (Visiting Student Application Services) support for OMS IV students.

Percentage Of Time

Job Duties
- Notify students of confirmed rotations; provide students with all information necessary to commence and complete the rotation, including: the location, nature of rotation, schedule, and application/orientation procedures.
- In a professional manner, work with students, faculty, preceptors, and rotation sites to coordinate adjustments, additions, deletions and modifications to rotations schedules.
- Provide prompt feedback to administration in reporting problems and successes at rotation sites based on student feedback and scheduling.
- Serve as a liaison between faculty, preceptors and students on a range of academic, administrative and/or personal issues as required.
- Provide students with guidance regarding clinical education policies and procedures; ensure student compliance.

Percentage Of Time

Job Duties
Database Management:
- Maintain accurate and organized rotation records for students, preceptors, and rotation sites in a confidential manner, ensuring that ethical and legal guidelines are maintained.
- Assist department with data entry for the DO Rotations Lottery (once per year).
- Operate numerous databases and systems, and provide user feedback on an ongoing basis to streamline processes-including: OTRS, DO Database, VSAS, SharePoint, and Blackboard.

Percentage Of Time

Job Duties
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The University/College reserves the right to add or change duties at any time.

Percentage Of Time

Describe Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Overtime may be required.

Duties of the position are normally performed in a typical office setting. While performing duties in this setting the employee is occasionally exposed to moving mechanical parts, and extreme cold/heat (non-weather). The noise level in this setting is usually moderate due to the proximity of various office machines.

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