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Administrative Assistant
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Position Number: 1889526
Location: Boston, MA
Position Type: Secretary and Administrative Assistants

Administrative Assistant

About Northeastern:
Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locationsin Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahantare nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern's comprehensive array of undergraduate and graduate programs in a variety of on-campus and online formatslead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:
The Administrative Assistant for the University Scholars is responsible for planning, coordinating, and managing all administrative operations for the University Scholars and Office of Undergraduate Research and Fellowships and providing support for the Director, Associate Directors, and Faculty Fellows, as necessary.

Responsibilities:
These duties will include management of the office telephone, scheduling and calendar management, file maintenance, draft correspondence, departmental expenses, travel arrangements, data entry, and gathering and distribution of meeting minutes and following up on tasks. The AA will assist with the creation and revision of written materials (emails, handbooks, handouts), as well as in routine maintenance of the department website. The AA will serve as first contact for internal & external constituents. They will also research and respond to customer inquiries and recommend solutions to resolve problems. In addition, the AA will assist in the planning, coordination & implementation of program activities or special events within the department, e.g. organizing catering, audio/visual, signage, room set-ups, supplies, invoicing and other site needs as part of space reservation process. Contact with students may be in person, by phone, or by email. The normal working hours for this position are 8:30 am to 5 pm. However, there will be evening and weekend events. Other duties as assigned by the director.

Qualifications:
At least two years of college coursework required; Bachelor's degree preferred. Proficiency in Microsoft Office, website management, and general computer skills. Excellent organizational, interpersonal, and writing skills. Close attention to detail is essential. Good time management and the ability to meet deadlines, in a busy office environment. The ideal candidate will have one to three years of relevant experience, with work in a university setting a particular advantage. The ability to relate and be sensitive to diverse cultural backgrounds is imperative.

Preferred Qualifications:
n/a

Salary Grade:
51

Additional Information:
n/a

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

To apply, visit https://careers.pageuppeople.com/879/cw/en-us/job/503092