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Assistant to the Director (Administrative Support Coordinator II)
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Position Number: 1151079
Location: Fullerton, CA
Position Type: Other Administrative Positions

Assistant to the Director (Administrative Support Coordinator II)

Classification: Administrative Support Coordinator-12 Month-Coordinator II

AutoReqId: 10106BR

Department: AVP Facilities Mgmt- Custodial Services

Sub-Division: Associate VP Capital Programs & Facilities Management

Salary Range: $3,115 - $5,161 per month

Appointment Type: Ongoing

Time Base: Full-Time

Work Schedule:
Monday - Friday, 8:00 AM - 5:00 PM; occasional early morning, evening and/or weekend hours

Job Summary:
If you are a versatile and enthusiastic individual who is seeking to further your career, this is the opportunity you have been waiting for. California State University, Fullerton is searching for an Assistant to the Director with a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the direction of the Director of Custodial and Landscape Services, the Assistant to the Director provides a full range of administrative and operational support for the Director, Operations Managers, and Lead Custodians and Lead Grounds Workers. Duties include, but are not limited to, internal communications and training, data management, troubleshooting technological issues, updating and maintaining various documents, forms and training manuals, and coordinating the custodial automated scheduling program. Assists the department with custodial and grounds recruitments. Provides assistance with recruitment inquiries and maintains a recruitment log. Schedules and coordinates meetings on behalf of the Director. Develops and updates content on the Custodial Services webpage. Formats and prepares materials for training programs. Responsible for gathering floor plans, space information, and data to prepare various reports. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Special Working Conditions:
Occasional early morning, evening and/or weekend hours.

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Hiring Preference: On-Campus CSUEU Employees

Application Deadline: 01-Feb-2018

Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=10106BR