Job Details

This ad is expired.

Database Entry Coordinator
Go to our website »

Position Number: 3079357
Location: Albany, NY
Position Type: Business - Accounting

Database Entry Coordinator

About Research Foundation for SUNY:
The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students and staff to research, innovate, and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion and a working environment that enhances productivity, creates personal and professional opportunities, unleashes everyone's full potential and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability and ethical behavior.

Visit www.rfsuny.org and connect with the us on Facebook, Twitter and LinkedIn. Learn about SUNY at www.suny.edu.

Job Description:

Job Summary:

The Database Entry Coordinator is responsible for maintaining data integrity for all SUNY Press publications. They will gather the appropriate title-level data from colleagues in the Editorial department and enter the information in the SUNY Press database (SPD) for all colleagues in the Press to access and use. On the job training will be provided for this entry-level position. The most important hiring criteria is an attention to detail and accuracy.

Job Duties:

Check all change forms that are circulated by team members and make any necessary changes to the database. All changes made also need to be input into the weekly spreadsheet of updates sent to Books International (SUNY Press warehouse).
Record print run information into SPD when inventory is received in the warehouse, and change the availability status in the database to AVAIL from NYP
Update contributor addresses for gratis (free) copies
Enter information about the project in the manuscript field of the SPD
(For projects with advance contracts only) Enter projected manuscript delivery date from the advanced contract. Create skeletal new book fact sheet for the project. Update the Advanced Contract folder on the P drive with the title ID from the new book fact sheet.
Add authors / editors to the people field of the SPD
Add reader information to the SPD, including report rankings, honorarium information if appropriate and reader address information
Enter projected manuscript delivery date from the contract in the SPD
Create a new book fact sheet page for the project in the SBD. Update the contract folder on the P Drive with the title ID from the new book fact sheet.
Add authors/editors to the people field of the SPD
Add contributors to the SPD
Complete the missing information in the new book fact sheet in the SPD
Complete all appropriate rights and information fields in the SBD
Update ISBNs; create bar-codes
Verify pricing, verify pubdates, add ebook pricing and pubdates, assign ISBNs for three types, update availability for three types
Enter subject codes for catalog

Requirements:

Required Education/Qualifications:

Good communications skills
Exposure to data processing concepts and procedure writing
Familiarity with account structures, retrieval languages and programs, and appropriate computer software
Skills in analysis equivalent to Bachelor's degree training
Strong written and oral communication skills
Interpersonal skills
Attention to detail
Time management and organizational skills
Ability to handle multiple projects simultaneously and meet deadlines
Experience with MS Office (particularly Access and Excel)

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

If interested, please apply: https://apptrkr.com/3079357

Application Instructions:
Salary Range: $38,000 - $42,000