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Educational Program Assistant 2
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Position Number: 3078883
Location: Hartford, CT
Position Type: Business - Human Resources

Educational Program Assistant 2

Search: 496383
Work Type: Full-time
Location: Hartford Campus
Categories: Academic Programs and Services

JOB SUMMARY

Working collaboratively with the Dean's Office personnel, Teacher Certification Program for College Graduates (TCPCG) colleagues, faculty, professional staff, and others, the Teacher Certification Program for College Graduates (TCPCG) Educational Program Assistant 2 performs a variety of administrative duties in support of an academic unit to ensure the effective implementation of its programs and/or activities on the Hartford Campus. This role provides administrative and programmatic support for TCPCG Hartford, including administering seminars, workshops, and other events as needed. This is a student-facing position that provides significant support to students.

DUTIES AND RESPONSIBILITIES

Attends all orientations and interviews that may extend beyond regular workday hours.
Assists the Associate Director of Teacher Education-TCPCG with administrative support for the program.
Responds to all inquiries for Hartford's Teacher Preparation Program (TCPCG). This includes explaining program policies, procedures, and requirements.
Manages Special Payroll and other disbursements for summer TCPCG faculty, adjuncts, clinical supervisors, and support staff.
Supports instructors, including faculty and adjuncts, and students in person when classes are held on campus. This entails additional hours outside of the regular workday schedule and on weekends.
Responsible for all clinical placements (summer divergent early, alternative summer session 2, fall, and spring) in the public school system which entails numerous contacts with superintendents and human resources offices. Includes fingerprinting/background tracking, coordinating student teaching video recordings with school superintendents and principals, and initiating and monitoring agreements with district partners.
Serves as the first point of contact for admissions for the Teacher Certification Program for College Graduates at Hartford: processes applications, audits transcripts, monitors compliance with admission requirements, provides information on needed coursework and placement tests, reviews admission application materials, coordinates, and schedules interviews, and follows through with all applicant admissions, deferrals, and denial decisions.
Assists with coordinating the annual certification process for all TCPCG Hartford graduates.
Coordinates registration and scheduling of courses and maintains accurate records. Responsible for rosters, grade reports, and academic records, ensuring all meet Connecticut State Department of Education certification requirements.
Schedules and monitors compliance with all certification and program requirements: Mandated Reporter Training, Dyslexia Training, Gifted and Talented Training, Active Threat Training, Bullying Prevention Training, Suicide Prevention Training, and certification exams (Foundations of Reading, Praxis II, ACTFL, and Praxis Core), as well as general education coursework requirements and subject area coursework requirements.
Collects program and student data and prepares reports for the Neag School of Education Dean's Office.
Fulfills all aspects of adjunct, faculty, and University supervisor contracts: completing dual employment forms, entering special payroll authorization requests, preparing offer letters, facilitating the completion of I-9s, and providing tax forms and direct deposit information when needed. Also coordinates summer pay for tenured faculty and processes graduate student assistantships. Finally, enters all information into SmartHR via the CoreCT system.
Arranges all Cooperating Teacher and Clinical Supervisor honoraria/payments, determining which system payments are processed through for each. Utilizing HuskyBuy supplier application and disbursement vouchers or the Special Payroll/Smart HR system as required.
Manages general office operations: processes and maintains necessary data, files, paperwork and records on all applicants, enrolled students, and faculty compliance with State of Connecticut laws and requirements.
Serves as backup for Avery Point, Stamford, Waterbury, and IB/M teacher education programs.

MINIMUM QUALIFICATIONS

Bachelor's degree.
Two to three years of related experience providing administrative and/or programmatic support.
Excellent interpersonal skills and the ability to work with diverse groups.
The ability to work effectively, independently, and regularly exercise judgment regarding a wide variety of administrative matters.
The ability to work effectively as a team member.
Proven ability to resolve complex problems efficiently, effectively, and independently.
Excellent organizational, written, and verbal communication skills with attention to detail.
The ability to work occasionally on weekends and evenings and travel to other campuses may be required.
Excellent computer skills including spreadsheets and Microsoft Office programs.

PREFERRED QUALIFICATIONS

Master's degree.
Experience working in a higher education institution and with students and faculty.
Demonstrated ability to learn and adapt to new software/procedures as needed.
Familiarity with Kuali, CORE, PageUp, HuskyBuy, HuskyCT, PeopleSoft, SIS, and Perceptive Content.

APPOINTMENT TERMS

This is a full-time position, 100% employed, located at the UConn Hartford campus. The University offers a competitive salary, outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Salary will be commensurate with the successful candidate's background and experience.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #496383 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on June 6, 2022.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

Advertised: 05/16/2022
Application Close: Jun 06 2022

To apply, visit https://jobs.hr.uconn.edu/en-us/job/496383/educational-program-assistant-2