Job Details

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Grossmont/Cuyamaca Community College District
  • Position Number: 1616090
  • Location: El Cajon, CA
  • Position Type: Human Resources


HUMAN RESOURCES TECHNICIAN

R-00914
San Diego County - District Office

Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.

The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.

The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.

Become a part of this dedicated team in beautiful San Diego County!

Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.


Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.



Job Summary
Application Deadline: Friday, October 4, 2019 at 11:59 p.m.

  • First level interviews: Tentatively 10/21 and 10/22
  • Final interviews: Tentatively 10/24 or 10/25

    Department: Human Resources

    Location: Grossmont-Cuyamaca Community College District

    Months worked out of the Year: 12 months

    Work hours: Monday - Friday: 8:00 a.m. - 5:00 p.m.

    Shift Differential: None

    Starting Salary Range:

    Range: CL-35: $4,077 (Step A) or $4,311 (Step B) Monthly
    Based on experience

    Anticipated Start Date: November 2019
    Job Description
    SUMMARY:

    Under the direction of an assigned supervisor, independently perform highly responsible, specialized, and technical duties within the assigned human resource function. Assist with legal compliance and provide assistance to the manager, students, staff and the public with various operations and activities of the Human Resources Department.

    ESSENTIAL FUNCTIONS:
    • Process employment paperwork for new and rehired hourly employees; review employment forms to ensure completeness and review authorization to work under assigned class.
    • Develop and maintain an hourly applicant pool. Oversee collection of short term hourly, student, and other temporary workers requests, review for completion and usage limitations.
    • Prepare and maintain personnel records and related files and documents of classified, academic, and hourly staff in compliance with state employment regulations, immigration laws, and District policy. Request information as needed to ensure complete and accurate documentation. Assure compliance with legal mandates and established timelines.
    • Compile and verify for accuracy personnel action and information items for governing board agenda.
    • Serve as Human Resources main Information Systems administrator(s); update and revise information in order to maintain accurate data, trouble shoot and problem solve as necessary.
    • Service daily needs of classified, academic, and substitute staff to include processing and tracking changes in work schedules, contract conditions, out-of-class pay assignments, front-end payroll processing, personal information updates, and monitor DOJ Live Scan requests and results.
    • Update classified position ratings and position titles in master point list after classification review.
    • Maintain Human Resources web pages.
    • Process organization modification forms; update HRIS system with position changes as needed; and update organizational charts as directed and approved.
    • Process and maintain employee TB records; send renewal notices to current employees.
    • Receive and process employment verification requests; gather appropriate information and complete verification letter or form.
    • Compile and provide FTE Staff forecasts and projections as needed. Research and compile date for surveys and public information requests. Assist with gathering information in response to subpoenas for employee records.
    • Collect sabbatical leave indemnity agreements and bonds for faculty sabbatical leave requests. Verify service for sabbatical leave and emeritus status.
    • Review part-time faculty proposals for salary advancement.
    • Answer telephones and provide information and assistance; take and relay messages; explain departmental policies, procedures and functions according to established guidelines; respond to requests for information and assistance from other district officials, students, staff and the public.
    • Compose a variety of correspondence, reports, lists and memorandum related to area of assignment. Conduct research, complete statistical analysis, and compile reports and records as assigned.
    • Provide technical advice and assistance to administrators, faculty and employees on the interpretation of district personnel policies and procedures.
    • Recommend changes and update existing policies and procedures based on evolving federal and state laws, codes and regulations.
    • Position control to include adding new positions to HR and County information systems as approved.
    • Process Purchase Orders and maintain office supplies and equipment, schedule maintenance and repair of equipment; prepare and process purchase requisitions and Requests for Contracts as needed.
    • Conduct research, gather and analyze data from various reports as requested from public and staff.
    • Coordinate efforts with Payroll and Benefits departments to process system terminations and to track hourly/substitute workers time limitations or eligibility in PERS. Review and verify employment history for CalPERS service requests prior to membership.
    • Maintain various records and files related to assigned human resource function.
    • Perform a variety of clerical duties in support of assigned functions.
    • Operate a variety of office equipment and machines including personal computer, copier, fax, microfiche, etc.
    • Maintain a high level of confidentiality.


    SECONDARY FUNCTIONS:
    • Work in tandem with other Human Resources personnel and provide assistance, direction, and guidance to new staff and short term workers.
    • Maintain currency of qualifications for area of assignment; attend training and review legal references.
    • Attend meetings and workshops and assist in training development as requested by direct supervisor.
    • Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
    • Perform related duties as assigned.


    KNOWLEDGE AND ABILITIES:

    KNOWLEDGE OF:
    • Basic functions of a human resources department.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • Modern office practices, procedures and equipment.
    • Telephone techniques and etiquette.
    • Interpersonal skills using tact, patience and courtesy.
    • Letter and report writing and proof-reading techniques.
    • Personnel/payroll online systems.
    • Organization and collection of data.
    • Operation of a personal computer.
    • State and Federal employment laws; Education and Government Code.
    • Report programming and statistical functions.


    ABILITY TO:
    • Learn, interpret and communicate effectively, rules, regulations, policies and procedures related to assigned functions.
    • Perform clerical duties such as filing, duplicating, typing and maintaining records.
    • Establish and maintain cooperative and effective working relationships with others.
    • Learn new procedures, files, systems and equipment, including utilization of software packages related to assigned area.
    • Understand and follow oral and written directions.
    • Operate a personal computer including various software packages to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
    • Operate office equipment including computer, copier, microfiche, fax, and calculator.
    • Plan and organize work; work independently to meet schedules and time lines.
    • Interpret complex data and analyze it against appropriate laws and codes to make inferences, provide direction and recommendations.
    • Connect inter-related state and federal laws, Education Code, Government Code, Titles, Assembly Bills, and district policies and procedures; know which of the previous may supersede others. Relate these items to varying situations.


    EDUCATION AND EXPERIENCE: Any combination equivalent to: Two years college-level coursework or equivalent with work in business administration, human resources management, or a related field. Minimum one year of general office experience working within complex technical responsibilities. (Technical area to which assigned and educational setting preferred.)

    PREFERRED QUALIFICATIONS:
    • At least 3 years of recent experience in a directly related Human Resources position
    • At least 3 years of recent experience in Workday HCM or working in one integrated enterprise system that houses all the data for payroll, human resources, finance and accounting

    WORKING CONDITIONS: Human Resources Office environment subject to constant interruptions and frequent interactions with staff and public.

    Additional Information
    SPECIAL INSTRUCTIONS TO APPLICANTS:

    Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.

    *ATTENTION* APPLICATION MATERIALS WITH PICTURES OR PERSONAL INFORMATION WILL RENDER YOUR APPLICATION INCOMPLETE. PLEASE DO NOT INCLUDE ANY MATERIALS THAT WERE NOT ASKED FOR.

    Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.

    POSITION SPECIFIC REQUIRED DOCUMENTS:
    • Complete and current resume/CV
    • 1-2 Page Cover Letter DETAILING how you meet the SPECIFIC requirements of the position. In your cover letter, be sure to include if you have direct experience in a Human Resources position and your experience and duties in a human resources information system (HRIS).

    *ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.



    Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

    GCCCD is an Equal Employment Opportunity and Title IX employer.

    Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by calling (619) 644-7679.

    Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.


    To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County---District-Office/HUMAN-RESOURCES-TECHNICIAN_R-00914-1.

    The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.

    The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.

    The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.






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