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Human Resources Technician
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Position Number: 3077646
Location: Gilroy , CA
Position Type: Human Resources

Human Resources Technician

Posting Closing Date: Monday, June 6, 2022

Full-Time 12-month Position (1.0 FTE)

40 hours per week plus benefits

Salary Range: Management Salary Schedule, Track 1

(Currently: $69,030.66 - $88,102.56)

About Gavilan:

Located in the heart of California between San Jose and Monterey, Gavilan College's main campus in Gilroy serves a diverse student population in a beautiful, park-like setting. In addition, we have campus centers located in Hollister, San Martin, and South San Jose, which offer students a variety of courses and programs. Our community recently voted to pass Measure X, a bond to renovate the main campus and build a full-service campus in Hollister. Gavilan is proud to meet the needs of our growing community, offering high-quality education in more than 70 transfer-related fields and over 30 industry-relevant career pathways; in 2020-21, we awarded more than 600 Associate Degrees and 797 career education certificates.

Gavilan College, a Hispanic Serving Institution with a 58% Latinx student population, is committed to achieving educational equity for all students. We work to provide students with a rich and relevant learning experience that emphasizes student engagement in and out of the classroom, encouraging students of all ethnic and socioeconomic backgrounds to realize their goals and become socially responsible leaders. When you join our team at Gavilan College, you will become part of an innovative and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, administration, students, and community partners.

Gavilan College fosters justice, equity, diversity and inclusion through its Principles of Community. As a member of the Gavilan College community, you will join us in valuing the worth and dignity of every person, the pursuit of truth, devotion to excellence, and the principles of democratic citizenship. All Gavilan employees strive to maintain these ideals in an environment of inclusiveness and mutual respect. We live these shared Principles of Community and work collaboratively to serve as a model of an exemplary, student-centered community-serving college.

Ideal Candidate:

Gavilan College is committed to recruiting individuals that embody our Principles of Community by:

actively demonstrating a commitment to embracing and celebrating diversity;
committing to collaboration, effective communication and the development of strong working relationships;
promoting purposeful inclusion of all groups and the free exchange of ideas in a respectful, trusting and considerate environment; and
demonstrating commitment to a college which prioritizes equity in resource allocation.

The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who are able to reframe inequities as a problem of practice. In addition, they are able to demonstrate a commitment to student-centered practices, effective cross-disciplinary and cross campus collaboration, transparent decision-making, and purposeful service to the community. The ideal candidate will understand the importance of and embrace shared governance in all levels of decision-making at the college.

The ideal candidate will preferably have a Bachelor's Degree in human resources, business, public administration or a related field and/or experience working in a human resources department. Excellent verbal and written communication skills are essential in this role as well as strong interpersonal and customer service skills. This position will assist with the organization of the recruitment process, employee database transactions and onboarding of new employees. Therefore, attention to detail and a high level of responsibility is critical. Candidates must work well in a team environment as well as independently. Desirable skills include experience with Ellucian Banner HR and Payroll database or similar Human Resources Information System, previous recruitment experience and understanding of laws and regulations pertaining to Human Resources in Community College districts.

The Position:

Are you interested in creating an exceptional educational environment for students who are part of a dynamic, inclusive community? If you see yourself as a professional who empowers students of diverse backgrounds to reach their potential through innovative, structural change, we invite you to apply for the Human Resources Technician position. At Gavilan College, we welcome your commitment to fostering a learning environment where resources are devoted to developing opportunities for students to break barriers and thrive as scholars and community members.

Under general supervision, to provide specialized confidential administrative support to the Human Resources department: to collect and prepare materials used in employer-employee relations, collective bargaining negotiations, and grievance proceedings; to compose advertising for job announcements and place advertisements; to process new employees including paperwork, orientation, and benefits enrollment; to coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned..

Essential Duties: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

Completes essential human resource projects such as conducting salary surveys, assembling materials in response to legal process, and implementing programs and administrative decisions;
Gathers and documents information for employee grievances, salary decisions, budgets and contractual negotiations; assembles detailed materials under considerable time constraints using specialized software applications;
Coordinates the selection of faculty, administrative, supervisory and classified employees; requests and assembles screening and interviewing committees, and assists with their orientation and training; prepares recruitment files; and schedules meetings and interviews;
Informs candidates of each step of the hiring process and outcome; composes written correspondence including offers and regrets; and prepares candidates for interviews;
Posts new and open positions internally following district policies and contractual agreement; initiates advertising and assists in selecting media; prepares advertisements; and posts openings on College web site.
Process newly hired employees including conducting orientation; completing and distributing paperwork; entering data into information systems; and explaining and scheduling procedures required for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;
Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints;
Coordinates the annual performance review forms and processes;
Coordinates and administers employee testing and interviewing for Spanish speaking stipend;
Maintains and stores employee files and protects the confidentiality of privileged and sensitive information;
Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms; and monitors expenses against budget;
Provides customer service to District personnel, staff and the public; informs and assists regarding matters such as job availability, salary, qualifications, policies and procedures.
Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and directs telephone calls; takes messages; routes mail; and schedules meetings and appointments;
Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.

Minimum Qualifications Education and Experience: Any combination of training and experience equivalent to:

Knowledge:

Basic human resource administration, practices and terminology.
Office procedures, organization and records maintenance.
Personal computer operations including word processing, spreadsheets and data bases. English grammar, spelling, punctuation and composition.
Proper handling and protection of employer-employee relations, collective bargaining, and other highly sensitive information.
Basic arithmetic.

Skills and Abilities:

Composing correspondence, memos and reports.
Using basic computer software applications including spreadsheet and word processing.
Interpreting and following policies, procedures and regulations.
Communicating and explaining human resources programs.
Establishing and maintaining effective working relationships with employees and external customers at all levels.
Maintaining accurate, detailed records and files.
Setting priorities and meeting deadlines with frequent interruptions.
Organizing and coordinating interviews and committee meetings.
Maintaining the confidentiality of employer-employee relations, collective bargaining, and other sensitive information.

Other Requirements:

Must possess a valid California driver's license and have a satisfactory driving record. Specified positions within this class may require certification of bilingual skills.

Illustrative Education and Experience:

A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:

Completion of high school and two years of administrative experience, preferably in the area of human resources administration.

Physical Characteristics: The physical abilities involved in the performance of essential duties are:

Vision sufficient to read computer screens and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to obtain and relay information; and bending and reaching to obtain or replace files and records. This work is performed indoors in a typical office environment.

The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Application Process:

To be considered for this excellent opportunity the following items are required to be received by the CCC Registry no later than 5:00pm on Monday, June 6, 2022 through the following CCC Registry website: www.cccregistry.org

CCC Registry online application (all sections are required to be completed, Education, Employment History, Professional References, General Information). Apply at www.cccregistry.org *
Cover letter detailing leadership philosophy, experiences with leading to promote positive change, and preparedness to lead effectively with a focus on sustaining a positive team environment and commitment to collaboration (2-pages maximum)*
Abbreviated Curriculum Vitae or Resume*

*Denotes application materials that are required for full consideration.

As an equal opportunity employer, we are required to compile summary data on applicants. We are requesting your assistance in providing the information on the personal and ethnicity section of your CCC Registry profile. The completion of the questionnaire is voluntary. The form will remain in the Human Resources department and will be kept confidential and separate from all hiring documents. It will not be forwarded to those making employment decisions.

If you have questions related to the CCC Registry or technical aspects regarding submitting application materials on the CCC Registry website, please contact the CCC Registry directly at registry@yosemite.edu or call (800)245-4157.

Please make sure to contact the CCC Registry at (800)245-4157 AFTER you have applied for this job to verbally confirm that your application materials were submitted correctly and that your application is included in this recruitment.

If you have a verifiable disability and require accommodation to complete the application process, please contact the Human Resources Office at (408) 852-2823.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

NON-DISCRIMINATION

Gavilan Joint Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, physical or mental disability and any other status protected by applicable federal and state laws. Applicants who require accommodations to complete the application or interview process, please contact the Human Resources Office at (408) 852-2823 for assistance.