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Scholars of Promise - Administrative Specialist (LTE)
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Position Number: 1534691
Location: Madison, WI
Position Type: Administrative Vice Presidents

Scholars of Promise - Administrative Specialist (LTE)

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
July 12, 2019

Application Deadline:

Salary Information:
$19.02 - 21.16

Department:
Scholars of Promise/Student Intake

Job Description:
Madison College is now accepting applications to join our dynamic Scholars of Promise team in the role of Administrative Specialist. The Madison College Scholars of Promise program is an initiative giving hope to students who feel that college is out of their reach due to financial barriers. The program's purpose is to increase access to higher education for members of our district, specifically promising low-income students the ability of achieving their dream of attending college by providing financial aid and scholarships, for which they are eligible, to cover the cost of tuition. We are seeking an energetic and dedicated individual who has the ability to collaborate with students, other staff, and the community at our renowned Truax Campus. If you are interested in making a difference for our students at Madison College, apply now!

We are seeking applicants who can further the College's commitment to diversity. We strongly encourage applicants to apply who have personal, life, work, academic, and/or experience with diverse populations. Individuals from underrepresented groups are encouraged to apply.

This position will close on July 18, 2019, at 11:59 pm. Interested applicants are encouraged to apply as soon as possible. Please submit cover letter and resume.

Madison College offers a generous benefit program including health and dental benefits. The employee selected will serve a twelve (12) month introductory period. This position does not offer a relocation package.

This is a full-time, non-exempt, 52 weeks per year position. Monday - Friday from 8:00 a.m. - 4:30 p.m.

This is a limited-term employment opportunity through June 30, 2020.

This posting may be used to fill similar vacancies that occur within six months of the closing date.

This position is located in the vibrant and diverse city of Madison, Wisconsin's 2nd largest city and state capitol. Nestled between two recreational lakes, Madisonians are offered year-round activities for all, including the Dane County Farmers' Market located around the Capital Square, more than 200 miles of scenic biking and hiking trails, world class restaurants, and numerous festivals and community events. Madison is consistently ranked as a top community in which to work, live and play. Madison offers a small town feel, with a big city impression. But, if that's not enough, Madison is just a short 125 miles northwest of Chicago and 77 miles west of Milwaukee. To learn more about what Mad-Town has to offer, you can visit www.visitmadison.com.

Organizational Function and RELATIONSHIPS:
This position assists the Scholars of Promise Manager in a wide variety of duties. The Scholars of Promise - Coordinator is expected to understand and interpret district and College policy with discretion, make appropriate referrals, and be knowledgeable of outreach programs and strategies. This position provides support to student recruitment efforts throughout the district.

This position reports to the Scholars of Promise Manager.

Essential Duties:
The following duties are expected of this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Manages and provides lead administrative oversight for all SoP program operations including front desk functions, clerical support, customer service, intake, and phone and email operations.
2. Coordinates student employee hiring (position descriptions, posting, recruiting) and day-to-day responsibilities within Scholars of Promise ensuring adequate office coverage.
3. Provides administrative support to Program Manager and SoP staff involving communications and reporting needs.
4. Provides general clerical office and program support for document orientation and progress reports.
5. Provides skilled, high-level troubleshooting of student issues and offering triage opportunities to address student needs.
6. Provides administrative support to Scholars of Promise Program Manager; drafts communications; processes incoming and outgoing email; maintains and monitors statistical and historical data and records; performs data entry.
7. Establishes and maintains electronic content management of confidential records within database systems.
8. Assist the Scholars of Promise office in operational duties such as ordering materials, processing payments, and other duties.
9. Coordinates all marketing and outreach materials to include fliers, posters, newsletters, and other items to communicate to Scholars of Promise participants.

Knowledge, Abilities, and Skills
1. Ability to prioritize and handle several tasks at once.
2. Knowledge of recruitment strategies.
3. Skill in planning, organizing, and completing tasks.
4. Ability to establish and maintain effective working relationships with all stake holders.
5. Ability to travel to designate District sites as needed.
6. Skill in oral and, written communication, especially with individuals with limited English proficiency.
7. Demonstrated skill in communications and human relations with populations of diverse socioeconomic and racial backgrounds and persons with disabilities.
8. A strong history of successful work with diverse populations.
9. Knowledge of current office procedures including skills in use of microcomputers and standard software packages.
10. Ability to research and reconcile data derived from multiple sources or documents.
11. Ability to coordinate own work with that of others, to review the work of others and maintain the appropriate quality of standards for assigned units of work.

QUALIFICATIONS:
1. Associate's degree from an accredited institution in social work or closely related field or equivalent combination of work and education.

Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

2. One (1) year, (2,000 hours) of responsible work experience directly related to the skills required to successfully perform the position.
3. Bilingual English/Spanish (preferred).

If you are experiencing application issues please contact the HR hotline, (608) 246-6900.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Rosemary Buschhaus, J.D., SPHR, SHRM-SCP, Associate Vice President, Human Resources, 1701 Wright St Madison, WI 53704 (608) 246-6900

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Administrative-Specialist_R0002582

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.