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Transcript Analyst
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Position Number: 1348445
Location: Santa Barbara, CA
Position Type: Academic Advising

Transcript Analyst
Admissions & Records – FT/12
CLASSIFIED OPEN AND PROMOTIONAL OPPORTUNITY

A message from Dr. Anthony E. Beebe, Superintendent/President, Santa Barbara City College -

Santa Barbara City College has created a unique academic culture, which has been recognized with numerous accolades and awards. This includes the 2013 Aspen Award for Community College Excellence in, among other things, increased levels of access and success for marginalized and low-income students.

I highlight to you the profound commitment the College has to academic excellence, diversity, equity, and inclusion among our faculty, staff, and students. As a community, we believe that diversity comes in many forms. We understand that individuals are multidimensional, shaped by the intersections of a variety of life experiences and factors. We recognize and challenge the inequities that stem from the complex world in which we live and embrace the many facets of people that make up our wonderful College.

Consequently, we seek College employees who will take responsibility for equitable outcomes and successful pathways for our students. We seek new staff and faculty to join our community and embrace our commitments.

Vision Statement:
Santa Barbara City College strives to build a socially conscious community where knowledge and respect empower individuals to transform our world.

Mission Statement:
As a public community college dedicated to the success of each student…
Santa Barbara City College provides students a diverse learning environment that inspires curiosity and discovery, promotes global responsibility, and fosters opportunity for all.

College Facts (as of Fall 2017)
Instruction, administrative, and support services are provided by 244 full-time faculty, 532 adjunct faculty, 244 School of Extended Learning faculty, and 357 full-time staff and management.
Santa Barbara City College currently enrolls approximately 17,457 students, the majority of whom are from racially diverse populations as follows: African American/Black – 3.3%; American Indian/Alaskan Native: 0.4%; Asian/Filipino/Pacific Islander- 8.3%; Hispanic/Latinx – 39.8%; two or more races – 4.4%; Unknown – 1.9% and White: 41.5%.
31.6% of SBCC's students are under age 19, 32% are between the ages 20 and 24, 22% are between the ages of 25 and 39, and 14.4% are 40 or older.
33.2% of SBCC's students attend full time (12 units or more), and 66.8% of SBCC students attend part-time.
In 2009, SBCC gained the status of Hispanic Serving Institution, which among other benefits, made us eligible to apply for federal grants geared toward strengthening institutional capacity and building programs to increase the success of Hispanic and other underrepresented students.
The College recently adopted the Umoja program, a transfer success program geared toward African-American and other black students.

ANNOUNCEMENT OF POSITION
PLEASE APPLY AT: https://jobs.sbcc.edu/postings/2501
WE NO LONGER ACCEPT PAPER APPLICATIONS
PLEASE CIRCULATE AND POST THIS ANNOUNCEMENT

Nine step salary range, initial placement customarily at first step with annual advancement to the next higher step. 40 hours per week, 12 months per year, plus fringe benefits; 12 month probation period. All work schedules and work assignments are subject to change based on the needs of the College.

SALARY RANGE: $4,864.67/Mo. – 5,504.67/Mo.
(Nine step Salary Range continues to a maximum of $5,926.42)

WORKING HOURS: Monday –Friday 8:00 am – 4:30 pm

PLEASE APPLY AT: https://jobs.sbcc.edu

ONLINE APPLICATION MUST BE RECEIVED BY: Thursday, January 3, 2019
Online applications must be received by 11:59 p.m. PST on the closing date.

(Interviews by Invitation Only)

BASIC FUNCTION:
Under direction of an assigned administrator, analyzes and evaluates incoming transcripts and other academic records and determines student advanced standing status using independent judgment, and application of complex and specialized academic rules and regulations.

REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Analyze course descriptions, course syllabus for course content, level, unit value, and grading system using catalogues, class schedules, telephone, written communication and other appropriate reference material. Evaluate incoming transcripts and other academic records to determine or recommend coursework equivalency.

Determine students advanced standing in meeting certificate, degree, and other academic achievement requirements, in consultation with counselors and instructional faculty and established procedures; determine number of units and GPA accepted from other colleges applicable towards district degrees and UC/CSU general transfer; convert quarter units to semester units using established articulation agreements and practices; apply course repetition and limitation policies where applicable. Document evaluation decisions and recommendations using electronic and/or hard copy records.

Research on-line and/or hard copy catalogues and/or curriculum databases to secure college course descriptions, course of study outlines and/or syllabus as needed for determining and/or recommending course equivalency and substitution status.

Provide specialized information and assistance for students, staff, counselors, administrators and others regarding course equivalencies, school policies and procedures related to academic credit and graduation requirements; resolves problems as necessary.

Collaborate with appropriate offices (e.g. Admissions and Records, Articulation Office, DARS Office, Assessment Office) for the efficient document and data management of transcripts, evaluation records, student records and degree audit records.

Assist with establishing and maintaining articulation of out-of-state, independent college and community college courses with SBCC courses. Provide articulation status reports.
Utilize appropriate state, regional and national articulation systems (i.e., ASSIST) to access course articulation with California four-year colleges and universities for purposes of transcript evaluations.

Identify and recommend potential award, certificate and degree requirement substitutions for faculty review.
Stay current on changes in graduation and general education requirements.

Make recommendations for efficient intake, tracking, and other workflow related to processing of external transcripts.

Conduct workflow and data integrity tests to assure accuracy and utilization of analyzed and encoded equivalency and substitution course work throughout the advising and degree award processes.
Will assist in determining pre-and co-requisite eligibility.

May analyze military test scores and military experience records to determine unit value and course substitutions consistent with district policy.

May assist with encoding course equivalency and substitutions into the college's degree audit system, (i.e., DARS).

May initiate faculty review of course substitution petitions. Utilizes workflow-tracking system to monitor course substitution petition flow and status.

Operate electronic transcript transmission systems using EDI/SPEEDE standards to secure incoming transcripts for evaluation.

May assist with document imaging and monitoring of records for data integrity.

May train and provide work direction to hourly and temporary employees.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Standards, requirements, practices, techniques and procedures involved in articulation, transfer of credit and academic structures and terminology of international, United States and California secondary and post-secondary education.
Curriculum interpretation and application related to transfer of credit.
Transcript evaluation and processing methods, procedures and guidelines
General practices, procedures and techniques involved in determining College course equivalency and transferability.
General functions, policies, rules and regulations of a post-secondary education institution.
Applicable laws, codes, regulations, policies and procedures.
Methods of collecting and organizing data and information using paper copy and computer based records and retrieval systems.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Oral and written communication skills.
Record-keeping and report preparation techniques.

ABILITY TO:
Comprehend complex rules, to interpret and apply them appropriately towards acceptance of transfer of credits from other institutions.
Work independently as well as in groups.
Analyze information, define problems, identify and evaluate possible solutions, formulate and document conclusions.
Identify appropriate resource materials and effectively research an issue or policy.
Organize complex information from a variety of sources, in a variety of formats, and write concise summaries; understand and apply information in college catalogues, course schedules, courses of study outlines and course syllabus.
Adapt and apply rules and standards as they evolve, in making transfer of credit decisions.
Recognize similarities and inconsistencies in records (i.e. repetition of course content, inaccurate or false records).
Perform arithmetical calculations with speed and accuracy.
Understand and independently carry out oral and written instructions.
Articulate policies and procedures to a variety of social, cultural and educational backgrounds.
Establish goals, set priorities and pursue projects to completion to achieve individual and office objectives.
Operate technological equipment; organize and prioritize assigned workload to meet established timelines/deadlines.
Understand and apply pertinent Federal, State and local laws and codes.

EDUCATION AND PAID EXPERIENCE:
Any combination equivalent to: bachelor's degree with course work in education, counseling, record-keeping, statistics or related field and two years increasingly responsible records analysis, documentation, interpretation/application of regulations and work flow management or related experience.

PREFERRED QUALIFICATIONS:
Demonstrated ability to perform detailed and accurate data entry in student information systems. Experience evaluating grading systems using catalogs, class schedules, written communication and other appropriate reference material to determine or recommend course substitutions to meet program and/or graduation requirements. Two years increasingly responsible records analysis, documentation, interpretation/application of regulations and work flow management.

WORKING CONDITIONS:
The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ENVIRONMENT:
Office environment.
Constant interruptions.

PHYSICAL DEMANDS:
Regular operation of a computer keyboard, calculator, and other normal laboratory and office equipment.
Seeing to view a computer monitor.
Reading a variety of complex materials.
Ability to remain in a stationary position (sitting or standing) for extended periods of time.
Communicating and expressing oneself clearly on a variety of educational topics in conversation with, and presentations to, staff, students, and members of the community.
Monitor student activities.
Hearing and speaking to exchange information.
Bending at the waist, kneeling or crouching.
Mobility to reach various campus locations.
Reaching overhead, above the shoulders and horizontally.
Lifting, carrying, pushing or pulling objects as assigned by the position.

Sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of Community College Students.

GENERAL REQUIREMENTS (Upon Offer of Employment):
The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.
The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States.
Selected candidate must be able to perform essential functions of the position with or without reasonable accommodations.
Proof of college coursework or degrees indicated will be required of selected candidate.
All offers of employment are subject to approval by the Board of Trustees.

BENEFITS:
The District offers a cafeteria style plan in which employees are given a district allowance and may choose from a number of medical and dental plans. Life and income protection insurances are also available.
Vacation days (based on assigned hours) are earned and accumulated on a monthly basis.
Sick leave is earned at the rate of one day (based on the number of assigned hours) per month, and is accumulative from year to year.
Holidays: 15 holidays per year.
Credit Union: The Santa Barbara Teachers Federal Credit Union offers a variety of services.
Retirement: Employees, who work 20 or more hours per week, are covered by the Public Employees Retirement System (PERS), Social Security, and Medicare.

APPLICATION PROCESS
Apply online at https://jobs.sbcc.edu/postings/2501. We no longer accept paper applications. Assistance with the online application process is available on campus at the Human Resources office, 721 Cliff Drive, SS-230, Monday-Thursday: 8:00 a.m. – 4:00 p.m., Friday 8:00 a.m. – 12:30 p.m., or by phone (805) 965-0581 ext. 2258. Resumes are not accepted in lieu of SBCC online application. Online applications must be received by 11:59 p.m. on the closing date.

Additional Instructions:
Within the online application is a required supplemental question on diversity. The committee will be reviewing your answer as part of the screening process. Please take your time and answer the question thoroughly.

ACCOMMODATION FOR THE DISABLED: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please call the Human Resources Office.

SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.

- EQUAL OPPORTUNITY - TITLE IX EMPLOYER
JOB# 12/18 – C297