Job Details

Leave Administrator I

Position Number: 6772126
Location: Salt Lake City, UT
Position Type: Human Resources

Leave Administrator I

Job Summary

Leave Administrator
Advises employees and managers on the organization's leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes insurance claims and leave requests, determines employee eligibility, assists managers in the development of alternate work arrangements, and manages employee return to service. Records leaves and adjust time in the HRIS and timekeeping system as needed. Ensures compliance with internal and external policies and regulations.

Employees and managers' first point of contact answering routine questions on the organization's leave programs, including FMLA leave, paid parental leave, medical leave, military leave, and non-health related leaves. Intakes leave requests and insurance claims (Workers' Compensation, Disability, and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS, payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws (FMLA, USERRA, WC, etc.), basic skill set, and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.

This position is hybrid, so the incumbent will be required to work at least one day per week onsite, but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking, and/or Internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Leave Administrator, I

Advises employees and managers on the organization's leave programs, including maternity or paternity leave, medical or disability leave, military leave, or unpaid leave. Analyzes leave claims or requests, determines employee eligibility, assists managers in the development of alternate work arrangements or coordination of coverage, and manages employee return to service or separation. Records leaves and adjust time or pay in the HRIS or payroll systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems, and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Leave Administrator I - Department Specific Responsibilities:

Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions
Responds to routine customer questions in a timely manner
Manages team email inbox and worklists
Determines eligibility for leaves and communicates with leave stakeholders
Involves or escalates to others most HR issues for resolution
Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks
Maintains accurate data and files
Understands UHRM's services and priorities

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Leave Administrator, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences
Familiarity with FMLA. Customer service focused. Proven success in managing tasks independently. Team and task oriented.

Special Instructions

Requisition Number: PRN43742B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8am - 5pmRemote: Mon, Tues, Wed, and Fri; In-Office: Thursdays
Department: 00410 - Human Resources
Location: Campus
Pay Rate Range: $49,000
Close Date: 12/11/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/193097