Job Details

California State University, San Bernardino
  • Position Number: 5412865
  • Location: San Bernardino, CA
  • Position Type: Human Resources

Special Programs Event Planner (Administrative Analyst/Specialist Exempt I), Admissions and Outreach & Student Recruitment
California State University, San Bernardino

Job No: 541203
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Job Summary:

Under the leadership of the Director of Outreach & Student Recruitment, in addition to guidance from the Senior Coordinator of Events & Visitor Services, the Special Programs Event Planner organizes and executes completion of broader and more complex departmental events to serve prospective and in-coming students and families, and community and campus partners. In coordination with campus partners, the Special Programs Event Planner plans and conducts marketing and promotional initiatives to engage prospective and incoming students and visitors and encourage event attendance.

Duties / Responsibilities Essential / Marginal
  • Utilize ingenuity in determining methods to achieve programmatic goals for enhanced event planning, communication services, while engaging and serving student and campus guests.
  • Supports publicity and promotional plans through interactions with on and off campus vendors.
  • Analyzes event budget data, monitors expenses and revenue against approved budgets; reviews policies and regulations to provide coordination for events.
  • Provides cost control monitoring within established budget parameters.
  • Plan, organize, and coordinates timelines for program planning and event execution to assure quality and maximize event attendance.
  • Recommend and carry out concrete problem-solving activities to maximize success in program execution.
  • Serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents.
  • Coordination with on-campus partners for housing, air and ground travel, and all logistical support.
  • Independent performance of varied or specialized administrative and analytical duties and/or service as a program administrator. Work is reviewed against goals and involves independently planning and performing research and participating in the development, alteration, implementation, and evaluation of the organizational unit's and/or program's policies and procedures.
  • Contribution to the completion of broader and more complex organizational or program projects and goals. Often provides project leadership or represents the work unit on key projects within and outside the organization.
  • Accountable for own work results which are reviewed for soundness of judgment.
  • Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance.
  • Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
  • Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required.
  • Work requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities.
  • As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided.
  • Other classification related duties as assigned

Minimum Qualifications: Required Education and Experience
  • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.

Required Qualifications
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Working knowledge of operational and fiscal analysis and techniques.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
  • Ability to train others on new skills and procedures and provide lead work direction

Preferred Qualifications
  • Possess strong communication skills, organizational skills, negotiation skills, strong budgeting experience, and have a track record of success in operational role in a fast paced, high volume service environment. Pivot quickly, operate calmly in high stress situations, and possess very high-level customer service skills is preferred. Ability to manage people, solve problems, and coordinate activities where direct supervision is shared.
  • Demonstrated ability to work with diverse constituents. Ability to function effectively as part of a high-performance team.
  • Strong proficiency in Office software, particularly Word, Excel, Outlook, and Access. Thorough mastery of English grammar, punctuation, and spelling. Working knowledge of broad array of student service programs and university initiatives.
  • Ability to complete work assignments while handling multiple expectations. Ability to produce very visible programs with political sensitivity. Ability to work with constant interruptions in a somewhat noisy environment and high stress level.

Compensation and Benefits:

Anticipated Hiring Range: $4,379 - $4,500 per month

Classification Salary Range: $4,379 - $7,922 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time/Exempt/Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is: July 24, 2024

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.


CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at


CSUSB is a smoke and tobacco-free campus. See policy at

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at:

To view full description and to apply, visit:

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