Job Details

Administrative Assistant III

Requisition Number: 69390
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 19-Jan-2026
Date Posted:

Job Summary

The CU Book Store in Boulder invites applications for an Administrative Assistant III! This position provides administrative support for the Leadership Team. Key responsibilities include calendar management, scheduling, event planning, communications, procurement, record keeping, and serving as the department liaison. The role requires initiative and sound judgment, with an emphasis on prioritizing workloads to support the success of the unit while ensuring compliance with state and university policies and procedures. The position acts as a professional and knowledgeable representative of the CU Book Store to university stakeholders and community partners.
This position reports directly to the Director of the CU Book Store. Acting on behalf of the director as delegated, this position represents the director's priorities and the department's mission and vision in various interdepartmental and cross-campus settings. Additional responsibilities include providing executive scheduling, logistics, and support for the Director and departmental meetings. It organizes and coordinates executive outreach and external relations efforts, oversees special projects, departmental committees, staff trainings, and department events. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The CU Book Store offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the Store strives to provide a welcoming environment for all members of the campus community, and the Boulder Community at large.

What Your Key Responsibilities Will Be

Calendar Management

• Manages calendar for Director, and for the leadership team when needed. Duties include responding to scheduling inquiries; accepting, declining, and sending appointments on behalf of the Director; maintaining organization of calendar, ensuring time for desk work, lunch, travel; rescheduling conflicts based on priorities.

Scheduling

• Schedules meetings and manages the calendar for the Director. Duties include notifying attendees and collecting and dispensing meeting materials; arranging meeting modality, space, and equipment as appropriate; assisting in the organization of workshops, training, special events, and the production of presentations.

General Administrative Support

• The position provides comprehensive administrative support to the CU Book Store, encompassing a range of duties to facilitate smooth operations. Responsibilities include drafting, formatting, editing, finalizing, and distributing original correspondence and documentation. The role involves creating surveys, compiling responses, reporting data, performing research, and analyzing findings to support decision-making. Additional tasks include filing, managing, and retrieving documentation according to established procedures, distributing documents for signature, and maintaining equipment to ensure it remains in proper working condition, coordinating with suppliers for servicing as needed. The position also initiates, tracks, and completes purchases, ensuring requisitions and expense reports are processed promptly, properly authorized, and accurately recorded. Support for personnel actions such as recruitment, onboarding, offboarding, and performance management is provided, along with assistance on miscellaneous projects that contribute to the ongoing work of the unit. Attending university and external training is encouraged as appropriate. The role includes creating and sending out a bimonthly newsletter for staff and scheduling bimonthly All-Staff meetings, and planning, scheduling, and executing events for both staff and students. Purchasing supplies for staff and the administration office, as well as processing mail and maintaining mail procedures, are also integral parts of the job.

Campus and Departmental Meetings

• Serving as a liaison with campus and university departments, this role involves attending liaison meetings and participating in relevant training sessions when appropriate. Weekly attendance at Leadership Team meetings and participation in strategic planning sessions and leadership events are expected. The position also includes involvement in all-staff meetings and student activities whenever available.

Organization Support

• Participates in regular Business, Finance and Infrastructure (BFI) support team meetings. Provides support for BFI projects and events, as requested.

Other Duties, as assigned

• During peak periods and as business needs dictate, responsibilities extend to assisting on the sales floor when needed. Attending other events and activities as assigned.

What You Should Know

• Monday-Friday from 8a-5p, some weekends and evenings may be required.
• This position will be primarily on-site at the CU Book Store main location in Boulder, CO, however some hybrid work (1-2 days per week) may be available.

What We Can Offer

• The salary range for this position is $50,845 - $55,000 per year.

Benefits


At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.


Be Statements

Be brilliant. Be strategic. Be Boulder.

What We Require

• Three years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.

What You Will Need

• Attention to detail, organization skills.
• Computer, typing, and database skills.
• Intermediate proficiency in Microsoft Office Suite with a particular strength in Excel.
• Excellent interpersonal and customer service skills.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by January 19, 2026, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.


To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Administrative-Assistant-III/69390







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