Qualifications Desired:
Bachelors Degree in Business Administration or related field required
Minimum of five years procurement experience required.
Prior procurement experience in a higher education setting preferred.
Experience with ERP (Enterprise Resource Planning) system like Banner.
Job Description Summary:
The Procurement Manager leads, directs, and participates in efforts that lead to collaboration, cost optimization, improved quality, and enhanced innovation through the development of strategic sourcing initiatives, effective contracting, and compliance with University procurement policies. In addition, the Procurement Manager acts as the University Purchasing Card Administrator and is responsible for issuing, auditing, and monitoring spend of all purchase cards. The Procurement Manager works in conjunction with the Controller to ensure compliant, effective processes are implemented and followed.
DUTIESANDRESPONSIBLITIES
Responsible for developing, implementing and enforcing the University's procurement standards, policies and procedures.
Act as a liaison between the Business Office and University departments, providing direction on all procurement related functions.
Responsible for the administration of the University purchasing card(p-card) program including review of purchases and reconciliations, routine audits, administration of the bank P-card system, and card user support.
Manage the entry into the purchasing ERP system for requisitions, purchase orders and payment. Monitor departmental budgets to ensure purchase orders are not issued unless sufficient funding exists.
Facilitate competitive solicitation processes.(ie. Bids and Requests for Proposals(RFP's) by assisting departments with Bid or RFP document and posting, advertising and receiving vendor responses, evaluation and analysis of responses and the awarding of the purchase to a qualified vendor.
Develop strategic relationships with existing vendors and initiate relationships with new vendors. Assist with the negotiation of contracts and terms and conditions with vendors on behalf of the University and monitor contract compliance to ensure terms and conditions are being met. Resolve vendor invoice issues; serve as liaison between accounts payable, department and vendor. Expand preferred vendors to encompass every major spending area (ie. furniture, landscaping, IT).
Analyze purchase patterns across all University departments and develop opportunities for cost-savings.
Research new procurement technologies, such as e-procurement, for possible implementation at the University.
Represent University on the PACC consortium. Manage at least one vendor contract for PACC including conducting the bid process. Ensure University departments utilize the PACC contracts or other consortium agreements if pricing is competitive or better than current University agreements
Maintain all procurement related contracts in a contract management system. This system needs to be researched and purchased for use by the Finance area.
Coordinate the telecommunications function for the University in conjunction with ITR and Facilities. Specifically maintain the telecommunications chargeback system including long distance pin #s and telephone numbers, order telecommunications equipment and maintain telecommunications budget and contracts with telecommunications service provider.
Administer the office supplier vendor relationship for the University. Responsible for maintaining users and resolving any issues between departments and office supplier.
Oversee the copier leases for the University including the service /maintenance contracts. Responsible for developing a system of collection of sales tax according to PA Act 45 and ensuring a system is established for timely payments.
Maintain supplies for the Business Office staff.
Backup to Accounts Payable Coordinator.
Maintains confidentiality with regards to departmental matters.
Other duties as assigned.
KNOWLEDGE, SKILLSANDABILITIES
Strong organizational skills; ability to work on numerous projects.
Proficiency with Microsoft Office.
Ability to communicate and work effectively with diverse University community.
Commitment to accuracy, attention to detail .
Strong negotiation skill required.
Demonstrated problem-solving skills. Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
Open Date: 06/15/2017
Close Date:
Special Instructions to Applicants: Cabrini University is a Roman Catholic institution dedicated to academic excellence, leadership development and a commitment to social justice. The University welcomes people of all faiths, cultures, and backgrounds and prepares them to become engaged citizens of the world. Applications from members of historically underrepresented groups are especially encouraged.
Please apply online and provide at least one supervisor/former supervisor reference.
Cabrini College is committed to the principle of equal employment and educational opportunity for all qualified persons, regardless of race, religion, color, gender, national origin, age, disability, veteran status, marital status, sexual orientation, or any other occupationally irrelevant criteria.
The College does not discriminate against qualified individuals in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by applicable federal and state laws and regulations.
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