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Ventura County Community College District

College Fiscal Services Supervisor

Position Number: 1186213
Location: Ventura, CA
Position Type: Business and Financial Management

College Fiscal Services Supervisor

Ventura County Community College District

Salary: $63,096.00 - $87,684.00 Annually

Job Type: Classified Management

Job Number: 2018-00817

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 3/28/2018 11:59 PM Pacific

Description
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. The immediate vacancy is a full-time temporary assignment located at Oxnard College. The duration of the assignment has yet to be determined.

Under the direction of the Vice President, Business Services, supervise, organize, and administer fiscal services for a college campus; ensure fiscal activities comply with District policies and procedures and the California Community Colleges' Budget and Accounting Manual; and serve as a primary technical resource to employees on a college campus.
Representative Duties
Plan, organize, coordinate, and supervise the fiscal services functions of a college campus, including responsibility for oversight of the cashiering function supervised by the Bursar. E

Oversee the preparation of a variety of financial and statistical reports, and statements, and the maintenance of records related to income, expenditures, budgets, programs, and grants; review, audit, and analyze financial statements, records and reports to ensure accuracy, completeness, and compliance with established guidelines, procedures, and Generally Accepted Accounting Principles. E

Supervise subordinate staff engaged in monitoring college grant program budgets and expenditures to ensure program expenditures are in compliance with District policies and procedures; audit and prepare categorically funded program budgets for input into Banner. E

Organize, coordinate, and oversee the timely and accurate preparation and submittal of a variety of monthly, quarterly, annual, and other periodic and ad-hoc financial reports. E

Serve as a technical resource to campus personnel regarding assigned accounting functions; respond to inquiries and provide technical information concerning transactions, budgets, issues, records, forms, rules, regulations, policies, procedures, and funding source requirements. E

Analyze and review accounting processes and procedures; formulate and implement changes and revisions as needed to ensure effective and efficient operations. E

Audit, assemble, and monitor the college budget and year-end projections and advise executive management of budgetary issues and concerns; audit and process various accounting transactions; identify and resolve discrepancies and correct errors; compile and prepare financial data for input into Banner. E

Select, train, and evaluate assigned personnel; prepare work schedules for assigned employees; assign employee duties and review work to ensure accuracy, completeness, and compliance with established procedures; hire and supervise student workers; conduct annual performance evaluations and administer progressive discipline, if warranted. E

Monitor a campus position control system to track permanent employees, vacant positions, and requests for new positions; identify salary savings based on vacant positions to be utilized for other college needs. E

Perform related duties as assigned.

E = Essential duties
Minimum Qualifications
Any combination equivalent to:

Education: A bachelor's degree in accounting, business administration, public administration, finance, or related field.

Experience: Four years of professional accounting experience performing varied financial analysis, auditing, budget development, record-keeping, and report preparation. Public sector accounting experience and experience serving in a supervisory or lead capacity is preferable.
Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by March 28, 2018.

The examination process will consist of any of the following components:

A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, April 9, 2018 to Friday, April 13, 2018
Location: Ventura County Community College District
761 E. Daily Drive, Suite 200
Camarillo, CA 93010

The above date is subject to change. Candidates will be notified of any scheduling changes via email.

SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation. Advancement to the next step of the examination process will be limited to the candidates with the highest T&E scores.

All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

FOREIGN DEGREES:
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit http://www.chea.org/search/search.asp or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2009467/college-fiscal-services-supervisor

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