Job Details

Senior Administrative Assistant

Position Number: 6858774
Location: Seattle, WA
Position Type: Secretary and Administrative Assistants

Senior Administrative Assistant

Seattle University

Senior Administrative Assistant

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 18.75

Employment Status: Part-Time

Work Model: On-site

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Seattle University is seeking an Senior Administrative Assistant to support the Catholic Schools Teacher Corps. The Catholic Schools Teacher Corps is a new program launched in 2024, which recruits and places new Catholic school teachers in local Archdiocesan schools, and who also pursue a master's in education degree at Seattle University over a two-year period while living in community and participating in spiritual formation opportunities. The first cohort arrives in summer, 2025, placing 4-6 teachers in local pre-K to12 Catholic schools, and additional cohorts will be added each year.

The successful candidate will have a range of professional and personal skills and talents to bring to the role, including the following:

Administrative & Executive Support (30%)

Supporting calendaring and providing basic administrative support to the director.
Office reception and coordination of office supplies.
Knowledge/ability to learn Microsoft Office Suite programs.
Other duties as assigned by the director.

Stakeholder Communication & Marketing Support (25%)

Serving as a point of contact for external and internal partners for the program.
Assisting with program marketing and communications.

Record-Keeping & Document Management (20%)

Assisting with the tracking and updating of key records, memoranda of understanding, and other documents.
Assisting with record-keeping related to program participation, partner schools, and alumni.

Event Coordination & Logistics (15%)

Periodic event coordination (reserving rooms, arranging catering, securing parking passes, etc.)

Budget & Financial Administration (10%)

Assisting with budget tracking.
ProCard reconciliation.

Qualifications

HS Diploma or equivalent along and three years of administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.
Proficiency in Microsoft Office programs such as MS Word, MS Excel, MS Windows, MS Outlook, MS Teams and Internet Explorer.
Ability to communicate effectively with others in writing, by phone and in person.
Excellent customer service skills including the ability to create a warm and welcoming environment and work with diverse populations.
Ability to establish and maintain a professional and positive rapport with current, prospective, and former students, faculty, staff, and administration.
Ability to maintain a calm and steady presence in a fast-paced work environment.
Ability to organize, prioritize, and perform multiple tasks successfully.
All positions at Seattle University require a criminal history background check.

Preferred Qualifications

Bachelor's degree
Experience working in an academic environment.
Experience with social media and marketing
A familiarity with Catholic educational institutions.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $25,000 -$31,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

To apply, please visit: https://seattleu.csod.com/ux/ats/careersite/8/home/requisition/3026?c=seattleu