Job Details

Event Manager

Position Number: 7105583
Location: Salt Lake City, UT
Position Type: Conference and Events Administration

Event Manager

Job Summary

Position Summary

The University of Utah Advancement Team is seeking a dynamic, detail-oriented Event Manager / Event Producer to plan and execute high-impact events that support the University's mission of engagement, philanthropy, and institutional pride.
This role is ideal for a professional who thrives in a fast-paced, collaborative environment and is passionate about delivering exceptional guest experiences, client service, and relationship-driven events.

You will lead the planning and execution of a wide range of events -from intimate donor dinners to large-scale campus celebrations -while serving as a key liaison between university leadership, donors, and stakeholders.

Responsibilities
Key Responsibilities

Event Planning & Execution

Plan, coordinate, and execute a portfolio of advancement events, including:
Donor recognition receptions
Scholarship and stewardship events
Groundbreakings and building dedications
Alumni and community engagement events
Develop event concepts, run-of-show documents, and production timelines
Ensure events align with institutional goals, brand standards, and donor intent

Guest Relations & Client Services

Serve as the primary point of contact for internal clients, donors, and VIP guests
Design and deliver exceptional guest experiences, from invitation to post-event follow-up
Anticipate guest needs and proactively resolve service issues
Manage VIP hosting, seating strategies, accessibility accommodations, and personalized touches
Build strong relationships with stakeholders to ensure high satisfaction and repeat engagement

Logistics & Operations

Oversee all event logistics including catering, audiovisual, venue setup, transportation, and materials
Manage vendor sourcing, contracts, and on-site coordination
Partner with internal teams (communications, development, facilities, public safety)
Ensure compliance with university policies and risk management standards

Project & Budget Management

Develop and manage event budgets, timelines, and production schedules
Track expenses, negotiate vendor pricing, and ensure cost efficiency
Manage multiple concurrent events with strong attention to detail

On-Site Event Leadership

Lead event execution on-site, troubleshooting issues in real time
Supervise staff, volunteers, and vendors
Ensure seamless flow of programming and high-quality attendee experience

Post-Event Strategy & Reporting

Prepare post-event reports, including attendance, outcomes, and ROI
Manage follow-up communications with donors and stakeholders
Use CRM and event tools to track engagement and outcomes

Minimum Qualifications
Minimum Qualifications

Bachelor's degree or equivalent professional experience
3+ years of experience in event planning, hospitality, or client-facing roles
Proven ability to manage multiple projects in a fast-paced environment
Strong organizational skills and attention to detail
Excellent communication, interpersonal, and negotiation skills

Preferences
Preferred Qualifications (Enhanced)

Experience in higher education, nonprofit, fundraising, or advancement events
Strong background in guest services, VIP relations, or hospitality management
Experience working with donors, executives, or high-profile stakeholders
Familiarity with CRM systems and event management platforms
Ability to design elevated, memorable guest experiences
Knowledge of event marketing and communications strategies

Special Instructions

Requisition Number: PRN44820B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday 8am-5pm with flexibility for nights and weekends as required for events.
Department: 00289 - Development
Location: Campus
Pay Rate Range: 60,000-65,000
Close Date: 7/22/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200654