Job Details

Executive Assistant

Position Number: 7144740
Location: Salt Lake City, UT
Position Type: Executive Assistants

Executive Assistant

Job Summary

Who We Are

The Center for Medical Innovation (CMI) is the University of Utah's medical device incubator and venture studio. We help innovators, entrepreneurs, and startups take bold ideas and turn them into real, market-ready medical technologies to launch into the market. From hands-on programs to in-house prototyping and regulatory support, we're built to move fast and solve real problems in healthcare.

We have opened the James LeVoy Sorenson Center for Medical Innovation (SCMI) - a next-gen facility that supercharges our ability to build, test, and launch even more breakthrough devices.

The Role

We're looking for a highly organized, proactive, and professional Executive Assistant to provide direct high-level administrative support to the Executive Director and Director of Operations. This is an in-person role, with some flexibility for personal life as needed. You will work closely with our current Office Administrator to ensure seamless operations, serving as a key coordinator and office ambassador while focusing on executive-level support in our fast-paced medical device innovation environment.

Responsibilities
What You'll Do

- Provide high-level scheduling support for the Executive Director and Director of Operations, including complex calendar management, meeting coordination, travel arrangements, and prioritization of competing demands.

- Serve as the primary receptionist and front-office representative for the department, greeting visitors, handling calls, and managing inquiries with professionalism and discretion.

- Provide onsite coordination and assistance for SCMI hosted events, including some that may occasionally extend into the evening.

- Receive, sort, and distribute all incoming mail and packages.

- Provide purchasing support across department divisions, including facilitating orders, tracking deliveries, reconciling purchases, and assisting with budget tracking and expense reporting.

- Manage department office supplies, refreshments, and general inventory - procuring, stocking, and maintaining supplies to ensure the office runs smoothly.

- Resolve a variety of complex administrative problems; create and maintain files, compile reports, manage/store/disseminate information while ensuring security and compliance.

- Assist in planning department activities, support other functions as assigned, and remain knowledgeable of department and university policies.

Minimum Qualifications
Bachelor's degree (or equivalency) in Business, Finance, Health Care Administration or a related field. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor's degree = 4 years of directly related work experience.)

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences
What You Bring

- At least 6 years of relevant executive or senior-level administrative/office support experience (preferably supporting senior leadership in a fast-paced professional setting).

- Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities and confidential matters.

- Positive attitude, reliability, discretion, and a service-oriented, team-player mindset.

- Professional communication and interpersonal skills, including demonstrated human relations abilities and the capacity to interact effectively with executives, faculty, staff, and external partners.- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, etc.) and experience with budget tracking or financial reconciliation is preferred.

- Flexibility and willingness to provide occasional evening support for events.

- Bachelor's degree in Business or a related field (or equivalent combination of education and experience) is preferred.

Special Instructions

Requisition Number: PRN44979B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 01504 - Center For Medical Innovations
Location: Campus
Pay Rate Range: $60-72k, DOE
Close Date: 5/27/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/201702