Job Details

Part-Time Administrative Assistant

Position Number: 7221844
Location: Madison, WI
Position Type: Secretary and Administrative Assistants

Part-Time Administrative Assistant

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
June 8, 2026

Application Deadline:

Salary Information:
$22.51-$26.30

(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:
School of T&T_Operations Staff

Job Description:

Madison College is seeking a dynamic and detail-oriented Part-Time Administrative Assistant to join the School of Technologies and Trades office. This position provides administrative and operational support to departmental functions through class scheduling, fiscal operations, customer service and routine process coordination. Success in this role involves managing multiple priorities, preparing reports, maintaining accurate records and responding effectively to students, staff and faculty needs. This position contributes to institutional objectives by ensuring efficient administrative operations and consistent support for academic and service areas.

Position Details:

Schedule: This position is a flexible, part-time role scheduled for 25 hours per week, 52 weeks a year, with typical office hours falling between Monday and Friday, 8:00 am - 4:30 pm. To support our campus community, this role requires a stronger in-person presence during the peak fall and spring academic terms, while offering enhanced schedule flexibility and remote opportunities during the summer months. Additional remote shifts throughout the year may be available depending on operational need and are subject to the Madison College remote work policy.

Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

This position will be opened until filled, with a first review date of June 28, 2026, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required Documents (2):

Resume and Cover Letter

*Failure to include this document by the first consideration date will result in the disqualification of your application.

Accountabilities:

Facilitates key administrative workflows including class scheduling, financial reporting, website management, and communications to ensure seamless daily department operations.
Prepares, reviews and maintains a variety of reports, records, and data using college systems and tools to support operational accuracy and reporting needs.
Support onboarding and offboarding processes for employees by facilitating communication, gathering documentation, supporting training, and ensuring compliance with procedures.
Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate.
Coordinates financial and budget-related tasks such as entering contracts, communicating with vendors, tracking invoices, preparing financial reports, managing p-cards and supporting grant or contract compliance to maintain financial accuracy.
Facilitates daily operations by overseeing compliance tasks, maintaining departmental systems, and executing strategic communications for students, faculty, and staff.
Coordinates logistics for program meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations.
Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Qualifications:

Experience providing administrative, project, and operational support in a complex organizational environment.
Demonstrated ability to manage multiple processes, maintain accuracy, meet deadlines, and work independently.
Strong communication skills and the ability to collaborate effectively with internal and external stakeholders, contributing to a safe and inclusive learning and work environment.
Proficiency with Microsoft Office products and experience with or ability to quickly learn systems such as Workday, SharePoint, PeopleSoft, and Brightspace.
Ability to apply standardized procedures, policies and guidelines across administrative and academic functions.
Ability to exercise independent judgment and effectively resolve problems.

Minimum Requirements:

Education:

Associates Degree or equivalent relevant work experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

Work Experience:

2+ years of relevant work experience.

The following experiences are not required but would be beneficial:

Familiarity with enterprise software platforms such as Workday, PeopleSoft, or similar systems.
Experience with SharePoint.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd115.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Part-Time-Administrative-Assistant_R0005824

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.