Job Details

Student Accounts Specialist

Position Number: 9893374
Location: West Hartford, United States
Position Type: Bursar and Student Accounts

University of Hartford

Student Accounts Specialist

FLSA Classification
NE

Reports to
Assistant Director of Student Accounts

Salary Range
H1

Weeks Per Year
52

Work Week
37.5 hours; some weekends and evenings as required

Position Summary
Serves as the primary contact for student account management, overseeing billing, payment plans, collections, refunds, and account resolution while advising students and families on financial responsibilities, basic financial aid eligibility, available funding resources, and university payment policies. Provides cross-functional support across Student Accounts and Student Financial Aid, assisting with routine financial inquiries. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Hiring Range
Budgeted starting salary is $18.60 to $22.00 per hour, depending upon experience

Key Responsibilities

Serves as the primary point of contact for an assigned student population, managing student accounts from enrollment through graduation while ensuring timely payment of tuition and other student fees. Provides proactive account management, financial counseling, and customer service to students and parents.
Advises students and families on financial responsibilities, payment plans, basic financial aid eligibility, and available resources to support student success and account compliance. Monitors student payment plans, holds, and past due balances. Processes tuition payments (checks and/or credit payments and deposits), refunds, and payment plans utilizing Banner, Transact, and related systems.
Researches, analyzes, and resolves student account inquiries, outstanding balances, payment discrepancies, and billing disputes. Works directly with students and families to develop payment solutions, reconcile accounts, counsel students regarding financial obligations, and facilitate timely resolution of delinquent balances. Monitors account activity, follows up on outstanding obligations, and supports collection efforts to ensure accounts remain in good standing and students can maintain registration eligibility.
Provides guidance regarding financial aid programs, educational tax credits, loan disbursements, Veteran Affairs benefits, and University payment policies. Processes enrollment certifications accurately and a timely manner for Veteran Affairs as a School Certifying Official (SCO).
Maintains knowledge of federal and state regulations, FERPA requirements, Department of Education guidelines, collection industry standards, Veteran Affairs regulations, and University policies and procedures. Ensures all activities are conducted in accordance with applicable regulations while maintaining confidentiality and accuracy.
Processes student refund requests and advises students on the financial implications of withdrawals, enrollment changes, and account adjustments.
Collaborates closely with Financial Aid staff to support the Return of Title IV (R2T4) process, ensuring accurate calculations, timely account updates, regulatory compliance, and clear communication with students and families regarding resulting financial obligations.
Represents the Office of Student Financial Services at orientation programs, move in, open houses, and other campus events. Identify opportunities to improve processes creating an environment where student satisfaction is of primary importance.
Performs other duties as assigned.

Posting Number
PS1252P

Working Conditions
Normal office situation

Education
Associate's Degree or Two Year University equivalent required.

Physical Effort
Typically sitting at a desk or table. Light lifting or carrying, 25 lbs or less.

Special Skills
The ability to work effectively with diverse groups.

Desired Start Date

Position End Date (if temporary)

Close Date

Open Until Filled
Yes

Special Instructions Summary

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/8003