Job Details

Special Assistant to the President

Salary: $157,142.88 - $165,000.00 Annually
Location: 1570 E. Colorado Blvd., Pasadena, CA
Job Type: Classified Administrator
Job Number: 10917
Department: President's Office
Opening Date: 10/12/2026
Closing Date: 11/2/2026 11:59 PM Pacific
Probationary Period: None. At-Will Employment.
Work Shift: Manager / Supervisory Schedule
Salary Schedule/Range: Contract Management

To apply: https://www.schooljobs.com/careers/pasadenaedu/jobs/5513672/special-assistant-to-the-president

The Special Assistant to the President/Superintendent serves as a critical team member in the President's office. This role emphasizes expertise in research, analysis, communication, marketing, and specialized support. The Special Assistant ensures efficient and effective operations by assisting the President in key functions, enhancing outreach, and promoting the college's mission and vision.

ESSENTIAL DUTIES:

Research & Analysis

• Conduct comprehensive research on current education trends, grant opportunities, and initiatives to guide strategic decisions.
• Analyze data and reports to present findings, recommendations, and actionable insights.
• Monitor and assess the effectiveness of current college initiatives, recommending changes when necessary.

Communication

• Draft speeches, correspondence, and reports on behalf of the President.
• Serve as a liaison between the President and internal and external stakeholders, ensuring seamless communication.
• Prepare and present briefings for the President on crucial topics and upcoming engagements.

Marketing & Outreach

• Collaborate with the college's marketing department to enhance the institution's branding, positioning, and visibility.
• Coordinate with internal and external partners to host events, workshops, and other promotional activities.
• Aid in the development and execution of marketing campaigns targeted at prospective students, alumni, and partners.

Fundraising & High-Level Events:

• Assist in coordinating fundraising initiatives and campaigns, working closely with the institution's Foundation's office.
• Coordinate with the Foundation and the marketing and communications team to create compelling fundraising materials and outreach strategies.
• Monitor and report on fundraising goals for the president.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in logistical arrangements for special high-level events where the President is the primary representative or host.
• Ensure all documents, presentations, and materials for high-level events are prepared and available, adhering to the institution's standard and the President's expectations.

Specialized Support

• Manage and prioritize the President's personal calendar, ensuring a balance between internal and external commitments.
• Prepare necessary documents, presentations, and materials for board meetings, conferences, and other events.

Other Duties

• Represent the President in meetings and functions as necessary.
• Coordinate special projects and initiatives as directed.
• Stay informed of pertinent state, federal, and local regulations and legislation that may impact the college.

EDUCATION AND EXPERIENCE:
Required

• Bachelor's degree in Education, Public Administration, Business, or related field required
• Minimum of 3 years of experience in an administrative policy, communication or research role, preferably within an educational institution

Preferred

• Master's or higher in Education, Public Administration, Business, or related field preferred.
• 5 years of experience in an administrative policy, communication or research role, preferably within an educational institution

KNOWLEDGE, SKILLS AND ABILITIES -- May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

• Exceptional analytical and problem-solving skills.
• Strong written and oral communication skills.
• Proficient in marketing techniques and tools.
• Demonstrated ability to handle sensitive and confidential information.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.

CORE COMPETENCIES

• Research and Analytical Skills
• Communication Skills
• Marketing and Outreach
• Organizational and Time Management Skills
• Project Management
• Interpersonal and Relationship-Building Skills
• Discretion and Confidentiality
• Strategic Planning and Support

SALARY:
$13,095.24 - $13,750.00 monthly
$157,142.88 - $165,000.00 annually

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday -- Friday, 6 a.m. -- 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer