Job Details

Allan Hancock College
  • Position Number: 1347726
  • Location: Santa Maria, CA
  • Position Type: Business - Accounting
Auxiliary Accounting Specialist
Allan Hancock College

Department:Auxiliary Accounting
Closing Date:1/4/2019

Auxiliary Accounting Specialist
Allan Hancock College is accepting applications for a full-time, 37-hour per week, 12 month position supporting the Auxiliary Accounting Department and reporting to the Auxiliary Accounting Supervisor. The desired start date is February 2019. The successful candidate must pass a Department of Justice clearance and a pre-employment health and physical before the start date.

Work Schedule:
Monday - Thursday, 8:00 a.m. - 4:30 p.m., Friday, 8:00 a.m. - 4:00 p.m.

The starting salary is $4,012 per month (range 26, $4,012 to $4,877 per month on the classified bargaining unit salary schedule).
Benefits include medical, dental, life, vision (employee only), salary protection insurance, and eligibility for PERS retirement.

Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Solvang. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.

AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!

To learn more about Allan Hancock College and the Central Coast, visit our Human Resources page at and click on the Welcome to AHC video.

Allan Hancock College Classified/Fiscal
Human Resources Range 26

Under supervision of Auxiliary Accounting Supervisor, this position is to perform complex technical accounting duties involving responsibility for sets of homogeneous financial records, including reports; to prepare accounting data and analyze financial statements for multiple funds; and to value and promote the mission and vision of the college.

Under minimal supervision, the incumbent will provide accounting services to multiple programs and funds and accounting duties involving the interpretation and specific application of general accounting policies and procedures. The incumbent also performs the functions of basic accounting services.

1. Prepares clear and accurate financial statements and reports and analyzes accounting data for multiple funds.
2. Prepares and processes semi-monthly and monthly payroll for multiple funds.
3. Reconciles bank statements monthly for multiple funds.
4. Prepares sales and use tax returns monthly, quarterly, and annually for multiple funds.
5. Prepares/reviews federal and state payroll tax reports on a quarterly basis for multiple funds.
6. Reconciles stock portfolio statements monthly; prepares and posts resulting journal entries.
7. Processes and prepares for mailing annual Internal Revenue Service 1099 and W-2 forms for multiple funds.
8. Generates computerized purchase orders for multiple funds.
9. Prepares, posts, and distributes journal entries, cash receipts, and accounts receivable and batches for multiple funds.
10. Generates invoices for accounts receivable billings for multiple funds.
11. Checks and verifies accounting work of lower level accounting staff.
12. Consults with, assists, and supports immediate supervisor and other staff.
13. Makes online bank transfers within or between multiple Auxiliary and District funds.
14. Prepares and/or reviews State and Federal regulatory reporting.
15. Monitors Auxiliary Accounting Services supplies inventory and budget; creates purchase requests as needed.
16. Performs weekly inventory counts and prepares inventory reporting for the AHC Viticulture & Enology Foundation.
17. Assists in preparation for interim and annual audit through the preparation and compilation of financial and narrative data and spreadsheets/schedules.
18. Prepares budget projections and specialized reports upon request.
19. Performs related duties as required.

Knowledge of:
General full charge bookkeeping, record keeping, and reporting;
Accounting software systems, spreadsheets, and databases;
Payroll reporting, tax laws and procedures;
Sales tax laws and reporting procedures;
Federal and state tax laws and forms where applicable;
Inventory procedures and reporting for financial statements;
Fixed assets reporting for financial reports;
Modern office practices, procedures and equipment;
Oral and written communication skills;
Governmental accounting practices and laws.

Demonstrated ability to:
Prepare clear and accurate financial statements and reports;
Analyze accounting data for multiple funds;
Make arithmetic calculations quickly and accurately;
Read, interpret, apply, and explain laws, regulations, policies, and procedures;
Operate a computer to process and retrieve data;
Operate a 10-key calculator with speed and accuracy;
Communicate effectively both orally and in writing;
Maintain records and prepare reports;
Plan and organize work;
Type correspondence.

Education and Experience:
An associate of science or higher degree or certificate in accounting and five years of increasingly responsible financial record keeping experience or any equivalent combination of training and experience. Bachelor's degree preferred.

Working Conditions:
Duties are primarily in an office environment, at a desk or at a computer.
The incumbent will experience interruptions while performing normal duties during the regular workday.
The incumbent will have contact, in person, via email, or on the telephone, with staff, students, and the general public.
Work may require travel to other offices or locations to attend meetings or conduct work.

Physical Demands:
Typically may sit for extended periods of time.
Operates a computer.
Communicates over the telephone and in person.
Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Special Qualification:
A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

A committee will give priority review of application materials submitted by Friday, January 4, 2019. This position is open until filled. Meeting minimum qualifications does not insure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities. A limited number of applicants will be invited for an interview at the college at their own expense. Interviewed candidates may be asked to complete written and job-related exercises. The district reserves the right to extend time limits, reinitiate or withdraw the recruitment-selection process at any point. Final candidates may be required to pass a pre-employment drug screening.

To be considered as a candidate for this position, please submit the following application materials to the college human resources office by 3:00 p.m., Friday, January 4, 2019:
Signed district application for classified positions
Transcripts (Copies are acceptable for the application process). Official transcripts are required if hired.
A current and complete resume of education and professional experience

APPLICATION: For application materials please visit our Web site at or contact:
Human Resources, Building B
Allan Hancock College
800 South College Drive
Santa Maria, CA 93454-6399
(805) 922-6966, extension 3338
(805) 922-9196, FAX

For more information or to apply, please visit:

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