Job Details

Office Coordinator, School of Education

Position Number: 7116072
Location: Sparkill, NY
Position Type: Secretary and Administrative Assistants

Office Coordinator, School of Education

St. Thomas Aquinas College invites applications for the position of Office Coordinator, School of Education. The Office Coordinator provides primary administrative and secretarial support to the Dean of the School of Education and supports the Assistant Dean and faculty as directed. This role maintains a highly responsive relationship to the day-to-day operations of the School and works independently with minimal supervision. The position requires strong organizational skills, attention to detail, and an understanding of office operations, as well as the ability to support academic programs, faculty, and students effectively.

Responsibilities include but not limited to the following:

Serve as the primary point of contact for students, families, and visitors; respond to inquiries and direct individuals appropriately.
Manage the Dean's calendar, meetings, and materials; record and distribute meeting minutes.
Support academic leadership with documentation, placements, onboarding, scheduling, and communications.
Maintain student and program records across systems; ensure accuracy and confidentiality.
Process course evaluations and maintain faculty records (e.g., syllabi, office hours, course loads, adjunct contacts, MOUs).
Process financial transactions, including invoices, travel requests, reimbursements, and memberships.
Collect and organize data for institutional, state, and federal reporting; support accreditation and assessment efforts.
Coordinate faculty travel, conferences, events, and course scheduling.
Provide administrative support for faculty initiatives, workshops, and committees.
Draft and distribute correspondence, announcements, and reports; manage general email and phone inquiries.
Oversee daily office operations, including supplies, technology requests, and facilities coordination.

Qualifications

Bachelor's degree in Business Administration or a related field.
Experience with data tracking, reporting, or accreditation processes.
Proficiency in Google Workspace and Microsoft Office; ability to learn new technologies quickly.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple priorities independently while maintaining confidentiality.
Customer service–oriented with a professional and welcoming approach.
Experience in higher education or an academic setting preferred.
Familiarity with LMS platforms (e.g., Canvas) and student information systems (e.g., Banner) a plus.
Demonstrated ability and willingness to learn and implement new technologies and systems.

Application
Please send the following materials electronically to Nydia Prishker, Dean, School of Education, St. Thomas Aquinas College at nprishke@stac.edu: a cover letter addressing the applicant's credentials and experience as they relate to the position; resume or curriculum vitae; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

Please note: Internal candidates who meet the minimum qualifications will be guaranteed an interview.

Salary
The hourly range for this position is $20-22/hour for 35 hours/week. In addition to competitive pay, eligible employees at St. Thomas Aquinas College may also have access to a comprehensive benefits package, which can include health insurance, retirement plan options, paid time off, and other employee resources and programs. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role's responsibilities, the candidate's experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College's good faith and reasonable estimate at the time of posting.