Job Details

Events and Operations Manager

Position Number: 7127188
Location: Aurora, CO
Position Type: Conference and Events Administration

Events and Operations Manager

Community College of Aurora

Salary: $75,000.00 Annually

Job Type: Full-Time

Job Number: 240277

Location: 16000 East CentreTech Parkway Aurora, CO

Department:

POSITION SUMMARY
The Events & Operations Manager oversees daily operational services across all campuses, including event setups, logistics, mailroom operations, cross-campus deliveries, and asset support. With the Operations Program Assistant role absorbed into this position, the Manager now carries all administrative and coordination responsibilities-including mail chargebacks, invoice processing, procurement tracking, asset system updates, and fleet reporting.
The Manager leads the operational execution of campus events, ensuring that room configurations, setups, equipment, and support services meet the standards and requirements established by the Director of Events & Operations.
The Manager supervises the Materials Handler II , ensuring consistent campus readiness and smooth delivery of events and operations services. The Manager also provides oversight and coordination of student workers and work study staff supporting events and operational functions.

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

DUTIES & RESPONSIBILITIES:
Event & Operational Management

Manage event setups, layouts, and room configurations across all campuses.
Implement the Director's event intake standards and ensure operational readiness for all scheduled events.
Oversee event turnovers, space resets, and time-sensitive room changes.
Coordinate with internal departments to ensure event requirements are met and communicated clearly.
Monitor campus readiness and respond to operational issues as they arise.

Logistics & Mailroom Operations

Manage daily logistics: deliveries, materials movement, equipment transport, and staging.
Oversee mailroom operations, including chargebacks, internal tracking, and distribution coordination.
Ensure timely movement of materials between CentreTech, Lowry, and the Centennial campus.

Administrative Responsibilities

Process and track invoices, procurements, and operational purchases.
Maintain asset management systems and ensure accurate tagging and documentation.
Oversee fleet mileage logs, fuel tracking, and vehicle service scheduling.
Maintain operational records, schedules, service logs, and inventory lists.
Ensure documentation meets institutional standards for audit and compliance.
Tracks and coordinates student worker hours, assignments, and coverage to support operational and event needs.

Supervision & Daily Coordination

Supervises the Materials Handler II, including task assignment, workload expectations, and operational direction.
Coordinates with Custodial Supervisors to align daily custodial operations with event needs, including room turnovers, readiness standards, and real-time priority adjustments on event days.
Maintains clear documentation of daily operational expectations.
Supervises and provides day-to-day direction for student workers and work study staff supporting event setups, logistics, and operational services.
Coordinates scheduling, task assignments, and performance expectations for student workers to ensure alignment with operational needs and event requirements.

Campus & Division Collaboration

Work closely with Facilities, Security, IT, Fiscal Services, Student Success, and Academic Affairs on operational needs.
Participate in planning meetings for major campus events such as commencement and high-impact Student Success activities.
Assist the Director in developing operational workflows, schedules, and improvement recommendations.

REQUIRED QUALIFICATIONS:

Associate's Degree in business Administration, Operations Management, Facilities Management, Logistics/Supply Chain, Event Management, or a closely related field, or an equivalent combination of education and relevant experience.
3 years of operational, event, facilities, or logistics experience.
Experience supervising staff or directing daily work.

PREFERRED QUALIFICATIONS:

Experience with event management software or scheduling systems.
Experience in higher education, public-sector operations, or multi-site environments.
Strong coordination and communication skills in fast-paced operational settings.

WORKING CONDITIONS:

Requires regular travel across campus locations.
Requires standing, walking, lifting, and physical coordination during events and operational setups.
Early mornings, evenings, or weekends may be required during peak event periods.

SUPPLEMENTAL INFORMATION

Salary Range: Anticipated salary range is $75,000.00 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits.

Deadline to Submit Application Material: Review of applications will begin at the closing of the position at 11:59PM on Friday, May 15th, 2026.

Application Process: When submitting your online application, please include a cover letter clearly shows how the applicant's professional experiences align with the minimum qualifications, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:

A complete online application
A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
A current resume uploaded as an attachment to your online application
Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your listed references without first providing notice to you as a candidate prior to beginning the reference check-process.
A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
For any questions or technical issues please contact HR@CCAurora.edu.

Notice to all Applicants:

https://apptrkr.com/get_redirect.php?id=7127188&targetURL=.

Notice to all Applicants:

Proof of eligibility to work (Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)in the United States must be produced within three (3) days of hire.
Direct deposit of payroll is a condition of employment.
Final candidate is subject to a criminal background check prior to final selection process.
Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207H, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the https://apptrkr.com/get_redirect.php?id=7127188&targetURL= with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contactErica Hines at (303) 340-7231 or erica.hines@ccaurora.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at (303) 340-7231 or Erica.Hines@ccaurora.edu.

Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.

To apply, please visit https://www.schooljobs.com/careers/auroraccco/jobs/5328325/events-and-operations-manager

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