Job Details

Administrative Assistant

Position Number: 7254916
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Administrative Assistant
The Administrative Assistant works independently but collaboratively with the Division Chief, Operations and Academic Directors, faculty, and program coordinators to support the day-to-day operations of the division. This position manages the Family Medicine Division's administrative needs, ensuring continuity and increasing efficiencies.

This position is eligible for a hybrid work schedule.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Support the Family Medicine Division's faculty and administrative leadership with:

Scheduling Division meetings: Research and Education meeting, town Hall, CME meetings,
Meeting support: Building agenda, taking minutes, ordering food as needed, prepped rooms, gather meeting supplies such as laptop and presentations
Procurement/purchasing of office equipment
Travel: Arrangement of travel for career-line faculty, Division Chief, Associate Division Chief, residency staff, and students
Management of career-line faculty CME accounts: Submitting reimbursements and clarifying policy as needed
Manages department p-card and t-card
Department deposits for reimbursement checks
Sends annual faculty letters to appropriate parties to be signed
Provides administrative support for annual career-line faculty reviews with med directors and Division Chief
Recruitment interview scheduling and planning
Event planning
Other administrative duties as assigned

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.

Preferences

Special Instructions

Requisition Number: PRN45420B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday normal business hours; some evenings.This position is available for a hybrid work schedule.
Department: 00958 - FMPH Administration
Location: Campus
Pay Rate Range: $17.32 - 27.00
Close Date: 6/30/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/203879