Job Details

University of Colorado System Administration

Legal Administrative Assistant

Position Number: 9756453
Location: Denver, United States
Position Type: Legal Affairs

Legal Administrative Assistant

Legal Administrative Assistant - 40767 University Staff

Description
Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you'll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado's system administration includes 19 units that provide essential services to CU's campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you're passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration.

Position Summary:

University Counsel has a dual report to the Board of Regents and the President of the University and includes several legal functions that provide an array of services to the University of Colorado system. The Office of the University Counsel (OUC) provides legal advice to the Board of Regents, the president, system administration and the campuses.

This position exists to provide administrative and legal support services to the OUC Boulder. The Legal Administrative Assistant reports to the Managing Associate University Counsel Boulder Campus and is exempt from the State of Colorado Classified Staff system.

Where You Will Work:

Applicants must be Colorado residents or able to relocate to Colorado within a month of starting employment with University of Colorado System Administration.

This role is eligible for a hybrid schedule, working at least two days a week (including Tuesdays) in the office on the CU Boulder campus.

Please note, leadership may adjust in-office work requirements with a minimum of three months' notice before any change can be implemented.

Equal Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Duties and Responsibilities:

Duties and responsibilities of the position include, but are not limited to:

The Legal Administrative Assistant's primary activities and functions support OUC Boulder and include the following administrative and legal support functions:

Intake of New Work:

Phones: answers incoming calls and checks the voicemail for the OUC Boulder Office main phone line
General Correspondence: receives, scans, and distributes all incoming and outgoing communications including general e-mail, postal mail, FedEx, fax, etc.
Office General E-mail Inbox: responsible for checking the office Inbox frequently and routing new work and questions to the person who can assist, working in consultation with the Managing Associate University Counsel on attorney assignments
Reads and analyzes submissions, letters, agendas, memos, and other materials; determines significance of materials; routes materials to appropriate personnel in a timely and efficient manner
Gathers information from campus partner offices to assist attorneys and paralegals with their work
Greets in-person meeting attendees

Meeting, Training, and Scheduling Support:

Schedules and calendars meetings and deadlines and resolves associated conflicts
Arranges training for OUC Boulder attorneys and staff and training provided by OUC Boulder to internal and external constituents; files for associated CLE credits
Ensures meeting rooms have adequate equipment such as conference phones, screens, and other technology
Makes travel arrangements for OUC Boulder attorneys, staff, and guests (such as an invited speaker) using Concur and other university resources
Assists in the preparation and distribution of any associated materials
When requested, takes notes, records meeting discussions and prepares written work product
Plans campus and System-wide OUC meetings hosted on the Boulder campus, including reserving meeting spaces, arranging catering, and reserving parking

Office Supplies and Equipment:

Maintains inventory and office supplies; anticipates office needs; evaluates new products; placing and, as necessary, expediting office supply orders through Marketplace
Serves as the information technology (IT) liaison and coordinates maintenance and repairs, as needed
Ensures operation of office equipment; troubleshoots malfunctioning office equipment; orders maintenance, coordinates service calls, or replaces equipment as necessary
Serves as building proctor and reports maintenance issues

Financial Duties:

Prepares mileage and expense reports through Concur
Processes bills and invoices for approval and payment

Maintains Office Files:

Maintains general office files, legal materials, and correspondence; creates and copies files/records as necessary; and updates files/records through purging as directed
Opens, closes, and maintains matters on a windows file server and a matter management software system (Team Connect)
Maintains the office law library including legal publications and updating reference materials
Maintains contract log which includes logging contracts in and out, assigning contracts to attorneys, and providing signature routing advice to constituents
Maintains and assists with various legal reports as assigned

Writing, Editing and Document Support:

Creates and maintains office templates
Drafts correspondence, outside counsel legal services agreements, extension requests, entries of appearance, and other minor pleadings upon request
Proofreads and edits letters, memos, pleadings, briefs, and other documents
Coordinates and notarizes documents for the university's legal and other business

Additional Legal Support:

Reviews, issues and monitors legal hold notices as directed
Collects information and documentation from university constituents, including calendar information to docket hearings
Organizes documents and data collected as directed by case team members
Files entries of appearance, requests for extensions of time, and other pleadings and correspondence with government agencies as assigned
Reviews and redacts protected information from records, as assigned, including FERPA and PII

Other Duties:

Provides leave and backup coverage for two legal support positions within the scope of duties as described above
Onboards and offboards OUC employees in coordination with System office

May perform other duties as assigned

What We Offer:

Salary: The anticipated hiring range has been established at $60,000 - $63,000.

CU System Administration takes into consideration a combination of the selected candidate's education, training and experience as it relates to the position, as well as the position's scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.

No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
Disability, Life, Vision Insurance options.
Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
6 weeks of parental leave to adjust to the joys of parenthood.
A tuition benefit program for you and/or your dependents.
Free RTD EcoPass and free onsite parking at our 1800 Grant Street Office.
Many additional perks & programs with the CU Advantage.

Additional taxable fringe benefits may be available.

For more information on benefits programs, please review our Comprehensive Benefits Guide.

Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please include all relevant experience in your resume to be accurately assessed against these qualifications. You must meet all minimum requirements at the time of application to be considered for this role.

Bachelor's degree from an accredited institution of higher education, or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
One (1) year experience working in an office setting providing administrative support to a department and/or manager or director
Certified Colorado Notary Public, or be eligible to obtain commission within 12 months of hire

Preferred Qualifications:

Two (2) years' reasonably related experience, as indicated above, may substitute additional relevant education (e.g. a paralegal degree or certificate) for some experience
Prior experience with matter management software
Prior experience working in a legal office or executive office setting
Prior experience in a higher education setting

Knowledge, Skills, and Abilities:

To be successful in this position a candidate will need the following:

Interact with a wide range of university constituents and present themselves professionally and with discretion and confidentiality at all times
Adhere to the office's attorney-client and work product privilege and the university's confidentiality obligations under applicable law and university policies (e.g. FERPA, PII, Personnel File) with respect to its records and information
Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem-solving skills, and proactive work ethic
Organizational and time management skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, organize and facilitate meetings, and make decisions
Ability to prioritize work among assignments and meeting specific deadlines on projects
Ability to establish and maintain good working relationships with co-workers, supervisors, constituents, and the public
Ability to thrive in a dynamic, fast-paced environment, to prioritize tasks and adapt to quick changes while remaining diligent
High attention to detail
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint, and Adobe Acrobat
Ability to learn and master new technology to perform job duties
Ability to perform effective and productive internet research

How to Apply:

For full consideration, please attach the following as separate documents to your application:

A cover letter identifying the job specific minimum qualifications you possess and interest in the position.
A resume including all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the Job Specific Attachments box next to each document on the Required Documents page of the application for the appropriate documents to be attached.

Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.

When to Apply:

For full consideration completed applications must be submitted by Monday, August 24, 2026. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses and phone numbers, for up to five references as part of the search process for this position.

*Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered. *

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.

Application Materials Required: Cover Letter, Resume/CV

Job Category: Business Services

Primary Location: Boulder Department: S0001 -- System Administration - 50057 - University Counsel

Schedule: Full-time

Posting Date: Aug 10, 2026

Unposting Date: Aug 24, 2026, 11:59:00 PM Posting Contact Name: System HR Recruiting Posting Contact Email: SystemHR.Recruiting@cu.edu Position Number: 00805893

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=40767&lang=en