Job Details

Graduate Assistant - Office of Grants & Sponsored Programs

Position Number: 9780781
Location: Mahwah, United States
Position Type: Sponsored Programs, Grants, and Contracts

Graduate Assistant - Office of Grants & Sponsored Programs

Location: Ramapo College, Main Campus - Mahwah NJ

Job Type: Graduate Assistant

Job Number: 202300445

Core: Teaching & Learning Core

Department: Grants Office

Opening Date:

Closing Date

FLSA: Non-Exempt

Bargaining Unit: NA

Description

About Ramapo College of New Jersey

Ramapo College of New Jersey is the state's premier public liberal arts college, where students build the confidence, skills, and perspective to thrive in a changing world. Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains and just a short trip from New York City, Ramapo blends the best of both worlds: natural beauty, state-of-the-art facilities, and access to one of the world's most dynamic job markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered experience defined by a 16:1 student-faculty ratio, small classes, and faculty who mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and a growing portfolio of graduate programs in fields such as Business Administration, Data Science, Nursing, Educational Leadership, Social Work, Special Education, and the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on learning through internships, co-ops, study abroad, faculty research, service projects, and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio, and the Peter P. Mercer Learning Commons. Ramapo's award-winning residence halls are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New Jersey public colleges by College Choice, named a Best Regional University North byU.S. News & World Report, and celebrated by Kiplinger's, Money Magazine, Colleges of Distinction, and Victory Media's Military Friendly rankings.

At Ramapo, students don't just earn degrees; they discover their strengths, explore new possibilities, and build the foundation for bold futures.

Working at Ramapo

Ramapo College of New Jersey has been recognized as a "Great College to Work For," where our employees are at the heart of everything we do. We foster an equitable and fair workplace where ideas are welcomed, contributions are valued, and individuals are encouraged to grow both professionally and personally. Employees benefit from meaningful work, opportunities for development, and the chance to make a lasting impact on students' lives every day.

At Ramapo College, we believe excellence is achieved through teamwork, respect, accountability, innovation, and a shared commitment to learning. Our all-hands-on-deck culture requires leadership at all levels to ensure we achieve our mission, implement our goals, and invest in our future one student at a time. We are proud to offer a supportive environment that values well-being and continuous improvement. We believe in being bold, being kind, and being good teammates, making Ramapo not just a place to work, but a great place to belong.

Ramapo College offers outstanding benefits through the New Jersey State Benefits system, generous PTO, professional development opportunities, wellness programs, tuition discounts for employees and their dependents, and much more.

Examples of Duties

Compensation:
This is a 10-month, part-time Graduate Assistant position that requires 20 hours per week.

Compensation includes a $10,000 stipend and up to $8,000 in tuition reimbursement.

Period of Contract:
September 2026 -June 2027 (renewable); 20 hours per week

JOB SUMMARY

The Graduate Assistant supports the Office of Grants & Sponsored Programs (OGSP) by assisting with grant administration activities and Institutional Review Board (IRB) operations. This position provides hands-on experience in research administration, sponsored programs, compliance, and research ethics while supporting faculty, staff, and students throughout the proposal development and human subjects research processes.

Working closely with the Director of the Office of Grants & Sponsored Programs and the Chair of the Institutional Review Board (faculty), the graduate assistant will provide grants support by coordinating proposal development and internal submission processes. They will serve as the primary point of contact for student IRB submissions, facilitate communication between student investigators and the IRB Chair, develop educational communications, and assist with updating IRB forms, policies, consent templates, and procedures to promote compliance and continuous process improvement. The position also provides administrative support through data collection and reporting, maintenance of confidential records, and project management assistance.

Duties/Responsibilities:

Grants Administration

Assist in coordinating proposal development timelines and internal submission deadlines.
Assist with collecting institutional data, supporting documentation, and letters of support for grant proposals.
Assist in preparing grant development resources, templates, checklists, and guidance documents.
Help to ensure compliance with institutional and sponsor requirements.

Institutional Review Board (IRB) Administration

Develop and disseminate "Ethics Blasts" highlighting training opportunities (e.g., webinars, CITI modules, and other professional development resources)
Support the planning and promotion of IRB-related workshops and trainings for students, faculty, and staff
Serve as a liaison to the student body to increase awareness of research ethics and IRB processes
Serve as the first point of contact for student IRB applications
Liaise between IRB Chair and student applicants
Assist in building and maintaining a library of consent form language and templates
Support efforts to standardize and improve IRB forms and guidance documents
Assist in coordinating recognition initiatives (e.g., invitations to campus events such as Scholars Day or Honors Symposium, appreciation materials, and engagement activities)

Administrative & Office Support

Assist with data collection, record keeping, and reporting for grants and IRB activities.
Organize electronic files and maintain confidential records.
Assist with office communications, event coordination, and project management activities.
Perform other duties as assigned.

Qualifications

Education/Experience:

Requirements:

Qualifications

Strong organizational skills and attention to detail
Experience with or willingness to learn data management tools (e.g., Google Sheets, Excel; Power BI a plus)
Strong written communication skills, particularly for educational and web-based content
- Enrollment in a graduate program at Ramapo College or another college/university for a minimum of six (6) credit hours per semester or two (2) courses per semester, whichever is greater, during the academic year;
- Proof of course enrollment and good academic standing each semester;
- Active and satisfactory academic progress towards completion of a graduate degree in an approved graduate (Master's) program with a transcript provided to the Supervisor(s)/Human Resources Department at the end of each semester;
- A minimum grade point average of 3.0 or higher; and
- Good academic standing during the term of the contract.
- Must be able to meet flexible work schedule requirements, in particular, nights and weekends.

EDUCATION:

Graduation from an accredited college with a Bachelor's Degree.

Supplemental Information

EEO Statement
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo is committed to academic excellence through interdisciplinary and experiential learning and international and intercultural understanding. Ramapo is also committed to fostering a community that inspires a culture of inclusivity. Examples can be found in its mission statement, strategic plans, degree and course offerings and other programs. Ramapo's environment is welcoming, dedicated to social justice, and respectful of freedom of expression.

To apply, please visit https://www.schooljobs.com/careers/ramapo/jobs/5457006/graduate-assistant-office-of-grants-sponsored-programs

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