Job Details

Administrative Assistant II - Pathology

Position Number: 9926978
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant II - Pathology

Job Summary

JOB SUMMARY
This position provides administrative support for the ongoing Faculty Administration processes in the Department of Pathology.

Responsibilities consist of assisting the coordination of annual processes, including Faculty Review and Advancement (FRA), Career-line, Adjunct, and Visiting (CAV) annual processes, TFR and CFR reviews. This position creates and maintains faculty files based on the policies of the University and guidelines of Faculty Administration.

Additionally, this position assists in ensuring faculty leave protocols are in compliance with School of Medicine and Pathology Department policies. They assist with faculty recruitment, onboarding and credentialling administrative processes.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities
Job Level S2 | S22732 Administrative Assistant II | Hourly/Non-Exempt | Grade S14

ESSENTIAL FUNCTIONS

Assist in the coordination of the yearly Faculty Review and Advancement (FRA), Tenured Faculty Review (TFR) and Career-line Faculty Review (CFR) processes, including attending, facilitating and recording meetings.
Maintain and update files and reports for adjunct faculty, including the collection of annual review materials and assisting in the coordination of the annual contract review process.
Ensure adherence to University policies and School of Medicine guidelines.
Other recruitment, faculty affairs and administrative duties as assigned.
Candidate must have the ability to work independently, multitask and maintain confidentiality.
Assist in the coordination of new faculty appointment processes and procedures for the Department of Pathology.
Work with Department leadership to administratively support faculty search and recruitment activities and committees.
Other department administrative duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences
PREFERENCES
Strong written and verbal skills. Strong computer skills.

Special Instructions

Requisition Number: PRN17559N
Full Time or Part Time? Part Time
Work Schedule Summary: Monday -- Friday, hours to be arranged with supervisor. This is an on-site position in upper campus, Bldg 379 (map).
Department: 00247 - Pathology
Location: Campus
Pay Rate Range: 10.92 - 21.81
Close Date: 01/28/2027
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/211503