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Admin Services Coordinator
Job ID: 10981
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp
FLSA Status
Non-Exempt
Posting End Date
Open until filled
Earliest Start Date
As soon as possible
Salary
Salary commensurate with education and experience
Hours per Week
40.00 Standard from 8:00 AM to 5:00 PM ; occasional flexibility required on evenings and weekends
Hiring Department
Diana Natalicio Institute for Hispanic Student Success
Please Note
Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.
Required Application Materials
A resume, cover letter, and a list of 3 professional references is required in order to apply.
Please submit al documents in a single PDF file
Purpose of Position
Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials. Responsible for the administration and supervision of the department's administrative activities.
About the Diana Natalicio Institute for Hispanic Student Success:
The Diana Natalicio Institute for Hispanic Student Success was founded in 2021 to serve as a national resource that leads knowledge creation and partnerships to advance equitable postsecondary opportunity structures and systems. To enact this vision, the Institute (1) generates and disseminates research to strengthen institutional capacity for student success, (2) develops faculty, staff, and administrative leaders who are poised to transform higher education to become more culturally responsive to diverse communities, and (3) influences policies and programs that support Hispanic-Serving Institutions' roles in broadening educational opportunities for historically underrepresented students. The Institute works collaboratively to expand its partnership network, both internally and externally to UTEP, and seeks candidates who are enthusiastic about contributing to the larger purpose of the Institute as members of a growing team.
Essential Functions
Provides a high degree of support for the Diana Natalicio Institute's executive director with scheduling, travel support, and coordination with external entities for the processing of transactional activities (external reimbursements, registrations, form completions, and itinerary updates). The ideal candidate has experience in executive assistant functions with high caliber of communication skills, quick and responsive, and able to accommodate to multiple leadership styles.
Main functions:
Additional expectations:
Other potential duties:
May have supervisory responsibilities of students.
Required Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's degree from four-year college or university within area of assigned responsibility.
Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.
Preferred Qualifications
Experience with UTEP travel policies and procedures
Knowledgeable of UTEP offices and functions (payroll, accounting, purchasing, IT).
PeopleSoft management systems
Extensive experience in scheduling and calendar management
Excellent communication skills
Critical thinker and able to interpret procedures and policies
Able to work synchronously and asynchronously
High level of attention to detail
High quality of document management, filing and preparation (professional presentation of materials)
Works collaboratively with others and engages the use of resources as needed
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee must frequently sit. The employee must regularly walk and stand; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level is the work environment is moderately quiet.
EO/AA Statement
In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.
The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with mstate and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.
For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal
Opportunity Office at eoaa@utep.edu.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=10981&PostingSeq=1
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