Job Details

This ad is expired.

Administrative Associate Sr., Continuing Education 999804
Go to our website »

Position Number: 2082834
Location: Beaumont, TX
Position Type: Adult and Continuing Education Programs

Administrative Associate Sr., Continuing Education 999804

Job Summary / Basic Function
SUMMARY OF JOB DESCRIPTION: Reports to the Dean of Strategic and Workforce Initiatives and supports the Workforce Program Coordinator, Continuing Education Coordinator, and Corporate Partnerships Manager to provide routine, advanced, and specialized administrative and technical support to the Workforce Education department. Work involves establishing goals and objectives; developing guidelines, procedures, and rules; developing schedules, priorities, and standards for achieving established goals.

DUTIES AND RESPONSIBILITIES:

Sets-up and maintains all records concerning continuing education classes and customized training for business and industries, making sure all the rules and regulations are followed for local and state auditing purposes:

Assists in preparing quarterly reports that will generate contact hour funding for LIT and submits them to the Executive Associate quarterly.

Performs tasks/duties related with Students Admission, Registrar, Cashier, and Record retention in the Xendirect Registration system which requires a high security access.

Prepares invoices and follows up on all Workforce Education accounts on payments.

Develops, coordinates, and maintains record filing systems.

Screens calls and visitors, referring them to the correct staff member or department that can better meet their needs.

Handles highly confidential documentation and keeps it secure at all times. Courses and documentation could be audited by internal or external agencies at any moment.

Prepares customized certificates of completion for all continuing education and customized business and industry courses

Prepares payroll documentation for instructors, student assistants, etc.

Researches, compiles, develops, reproduces, and distributes department publications for marketing purposes using various word processing and publishing software.

Creates, maintains & updates databases for marketing and mail-out purposes.

Organizes and makes arrangements for meetings, seminars, training and luncheons.

Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

Prepares, edits, and distributes agreements for third party contracts.

Takes, transcribes, and disseminates meeting minutes

Reviews and routes mail

Schedules classrooms and labs for training courses.

Other duties as assigned.

Minimum Qualifications
Minimum Education/Qualification Required: Associate Degree in Office Administration or related field or graduation from a standard senior high school or equivalent plus 2-years experience in administrative support work. Experience and education may be substituted for one another.

Preferred Qualifications
Preferred Qualifications or Skills: Advanced skills in Microsoft Office Suite and other related software applications

Work Hours:

Open Date: 11/18/2020

Open Until Filled: Yes

Close Date:

Security Sensitive Statement

To apply, visit https://jobs.lit.edu/postings/656

EEO Statement
Lamar Institute of Technology is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.