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Administrative Coordinator 499783 - On Campus Only
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Position Number: 2082851
Location: Beaumont, TX
Position Type: Secretary and Administrative Assistants

Administrative Coordinator 499783 - On Campus Only

Position Type: Staff

Position Number: 20112039

Department: Art

Job Summary/Basic Function:
Job Summary:
Manage and perform day to day administrative operations for the Departments of Art & Design and Theatre & Dance in the College of Fine Arts and Communication. This position works with and is supervised by departmental chairs.

Essential Job Functions:
General Duties:

Oversight and management of all departmental communication including, but not limited to, general receptionist duties, mail distribution, direction of departmental emails and phone calls to appropriate constituents;

Assist with course schedule building, monitoring departmental expenses, and maintaining budgets;

Coordinates personnel records, including faculty files, payroll and implementation of related policies and procedures;

Management of purchasing requests, purchasing issues resolution, faculty travel reimbursement, monthly credit card report, key distribution and records, process monthly timesheets and honoraria, and all hiring documents;

Assist students with registration, add and late drops, and other related course issues as needed;

Attend departmental meetings (i.e., attend meetings, taking minutes etc.) and all relevant university training and workshops;

Provide general clerical support including the management of department chairs' appointments and calendars, maintenance of office records and files, and maintenance of office supplies inventory, and oversee office student workers;

Ensures all documents, employee, and student records are kept secured and confidential in accordance with FERPA and the University's Privacy Policy;

Perform other job-related duties as needed.

Minimum Qualifications:
Minimum Education Required:
2 years of college education.

Minimum Experience Required:
3 years experience in an office setting.
Demonstrated history of engagement with the arts preferred.

Key Competencies:
Knowledge, Skills, and Abilities:
Experience with MS Office Suite, Adobe Acrobat Pro, Content Management System, Cardinal Purch, and Banner.
Experience using office equipment such as personal computer, various copier with multi-function capabilities, Fax Machine, Network Printers.

Physical Requirements:
Ability to lift 40 pounds.
Current drivers license and ability to travel.

Job Conditions:
This position may require perform other job-related duties to meet university and departmental needs.

Lamar Expectation of Quality:
Employee will support the mission of Lamar University by providing high quality, administrative services, timely responses, and solutions to customer requests.

Preferred Qualifications:
Preferred Qualifications:
Bachelors degree preferred.

Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Salary: Commensurate

Work Hours:

Posting Date: 11/19/2020

Close Date: 11/24/2020

Open Until Filled: No

Special Instructions:
This position will provide administrative support to the Art & Design and Theatre & Dance departments.

To apply, visit https://jobs.lamar.edu/.

Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.