Job Details

Business Coordinator
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Position Number: 4960167
Location: El Paso, TX
Position Type: Business

Business Coordinator

Job ID: 11382
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

FLSA Status

Exempt

Posting End Date

Open until filled

Earliest Start Date

As soon as possible

Salary

$36,567 annually

Hours per Week

40.00 Standard from 8:00 AM to 5:00 PM

Hiring Department

Housing and Residence Life

Please Note

Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position.

Required Application Materials

A resume, cover letter, and a list of 3 professional references is required in order to apply.

Purpose of Position

Computes, classifies, records, and verifies numerical data for use in maintaining accounting records for all Housing and Residence Life business transactions.

Essential Functions

Front Office Administration

Ensure a high level of customer service is provided through timely responses via phone, email, and other means of communication.

Answer the phones for the department and delegate incoming calls as necessary.

Ensure all office equipment is functioning. Submit appropriate requests for service.

Maintain inventory of all required office supplies for the department.

Manage all department travel needs for staff and staff candidates.

Ensure all facilities concerns in Boquillas Hall are addressed in a timely fashion.

Attend weekly Housing and Residence Life staff meetings.

Department Finance

Provide weekly financial reports to the Executive Director of Housing and Residence Life.

Implement internal training for new professional staff members.

Reconcile the Procurement Card charges for the Executive Director of Housing and Residence Life.

Manage the procurement for financial transactions via Peoplesoft and Miner Mall.

Serve as a liaison between Housing and Residence Life and the Division Chief Accounting Officer and other campus financial offices.

Complete monthly reconciliations in accordance with University policy and procedures.

Provide assistance to students regarding financial housing transactions posted to their student account.

Develop regular revenue audits in conjunction with the Associate Director of Housing and Residence Life.

Prepare all financial invoices for any camps, conferences, interns, or non-student guests staying in campus housing.

Work with students who have a large housing balance, discussing available resources on campus to cover their balance.

Human Resources

Ensure all student employees are cleared through the University onboarding process.

Submit appropriate paperwork for professional staff position vacancies as needed.

Complete regular audits of submitted hours for each pay period.

Provide weekly time cards for all student employees.

Manage the internal onboarding process for new employees.

Assist with the planning and implementation of virtual and in-person interviews for professional staff candidates.

Other duties may as assigned.

Required Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree from four year college or university within area of assigned responsibility.

Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Preferred Qualifications

Three (3) to five (5) years related experience and training.

Communication Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: Computer knowledge within an area of assigned responsibility preferred or the ability to learn.

Other Qualifications: Bilingual (English/Spanish) preferred.

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus

The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate.

EO/AA Statement

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=11382&PostingSeq=1