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HR Coordinator - Data Services
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Position Number: 5140942
Location: Kennesaw, GA
Position Type: Human Resources

HR Coordinator - Data Services

Job ID: 270457
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, mission and values and rich benefits make us an employer of choice. We are part of the University System of Georgia. Kennesaw State will exemplify the power and promise of a student-centered, research-driven university. Our institutional values are student-inspired, promise-fulfilling, true to ourselves, elevational, open and impact-generating. In addition, we support the University System of Georgia core values of accountability, excellence, integrity and respect. We are searching for talented people to join Kennesaw State University. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:
1. Supports the organization by maintaining thorough knowledge of Human Capital system - OneUSG, USG and KSU policy and procedures, and HR and Payroll practices.
2. Demonstrates an advanced knowledge of the Human Capital systems understanding dependencies between systems and how they affect the overall payroll process
3. Utilizes audit/exception reports to identify and resolve any data or system issues
4. Responds to incoming emails and calls received by HRMS timely and accurately
5. Acts as a liaison between other departments to resolve any issue that requires collaboration with Fiscal Services, USG Shared Services, or KSU HR internal departments to determine solutions to pending issues.
6. Adjusts and corrects information with the human capital system to ensure the most accurate up-to-date teammate records are maintained.
7. Performs vital user acceptance system testing for a wide variety of processes and changes/updates to the OneUSG system

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:
* Organizations skills, with an ability to stay focused on assigned tasks
* Typing speed and accuracy

Job Summary

Provides administrative support to the human resources assigned function such as recruitment, on/off boarding employees, HRIS management, workers' compensation, and other related HR functions and special projects. When assigned, serves as first point of contact for initial questions for designated area. Ensures compliance with university, state, federal and other regulatory rules, policies and procedures. Maintains a high level of accuracy, timeliness, and confidentiality.

Responsibilities

KEY RESPONSIBILITIES:
1. Coordinates tasks and processing of assigned HR function
2. Manages and verifies documentation processes, whether in the collection of I-9 documentation, E-verify submission, policy and procedure acknowledgements, or other new hire paperwork, or in the validation prior to processing of the employee record
3. May assist with new employee orientation
4. May assist with exit meetings and documentation for all employees, including one-time deductions
5. Maintains employee records by recording new hires, transfers, terminations, and/or changes in job classifications ensuring timely and accurate entry
6. Ensures relevant HR knowledgebase is current and accurate
7. Coordinates other functions directly related to the assigned area such as employee worker's compensation claims, unemployment claims, validation of position and employee data, and verification of employee documents
8. Assists routinely with highly sensitive or confidential matters, while maintaining discretion as appropriate
9. Provides compliant-based responses to ongoing employee HR inquiries

Required Qualifications

Educational Requirements
High School diploma or equivalent

Required Experience
Two (2) years of human resources or related experience

Preferred Qualifications

Preferred Educational Qualifications
Bachelor's degree from an accredited institution of higher education

Preferred Experience
Higher education human resources experience

Knowledge, Skills, & Abilities

ABILITIES
Demonstrates trustworthiness and responsible behavior
Able to interpret and execute administrative policies and procedures
Able to establish and maintain effective working relationships
Able to work collaboratively with others within and outside Human Resources
Able to maintain a high level of confidentiality and discretion
Able to regularly and continuously exercise administrative judgment and assume responsibility for decisions, consequences, and results
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Working knowledge of federal, state, and local laws and regulations in human resources.
Operates effectively within the organizational structure

SKILLS
Strong customer service-oriented approach and ability to effectively communicate with all levels of department personnel
Excellent interpersonal, initiative, teamwork, problem solving, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening
results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=43000&JobOpeningId=270457&PostingSeq=1