Job Details

California State University, San Bernardino

Lead Administrative Assistant/CVWBC (UEC)
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Position Number: 5184701
Location: San Bernardino, CA
Position Type: Secretary and Administrative Assistants

Lead Administrative Assistant/CVWBC (UEC)
California State University, San Bernardino

Job No: 538232
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Temporary, Time Varies, On-site (work in-person at business location)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Full Time, Non-Exempt, Benefited position through 12/30/2024 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,120.12-$3,986.82 per month

Location: Palm Desert

Work Schedule

40 hours per week. Typically, Monday-Friday within the hours of 9:00 am to 5:30 pm through some nights, weekend work may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the Project Director, the Lead Administrative Assistant will work independently to:

Manage calendars, schedule appointments, and coordinate meetings.
Prepare and distribute internal and external correspondences, including emails, memos, and reports.
Maintain and update company databases and records.
Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships.
Assist in organizing company events, meetings, and conferences, including logistical arrangements, catering, and material preparation.
Order and maintain office supplies, ensuring inventory is well-stocked.
Assist in creating and maintaining various documents, spreadsheets, and presentations.
Provide general administrative support, including filing, scanning, and photocopying documents.
Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities.
Provide basic technical support for members, such as helping with connectivity issues, printer setup, or troubleshooting common technology-related problems.
Coordinate with vendors for services such as cleaning, maintenance, and security to ensure a seamless experience for members.
Other duties as assigned.

Minimum Qualifications

Education: High school diploma: additional qualifications as an Administrative Assistant or Secretary are a plus.
Experience:
- Well-developed communication skills, computer skills with Microsoft office.
- Fast learner with electronic databases and programs.
- Excellent customer service.
- Knowledgeable of correct English grammar, spelling, punctuation.
- Applicants must be computer literate and have good typing skills.
- Ability to conduct web-based research, use social media effectively, and proficiency in the latest versions of Microsoft Office Suite is required.
- Knowledge of office methods, procedures, and practices, ability to follow directions, take initiative, be flexible, can multi-task and make decisions on a day-to-day basis, be accountable for work performed, and ability to temporarily telework initially upon hire.
Other: Minimal local driving may be needed.

Preferred Qualifications

Bilingual/Spanish

Benefits Include:

Medical, Dental, Vision, Flex Cash option
CalPERS Retirement and CalPers 457
Group Term Life/ Accidental Death & Dismemberment (AD&D)
Holidays & Personal Holiday
Vacation and Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

To view full description and to apply, visit: https://www.csusb.edu