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Program Coordinator, Counseling Center
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Position Number: 1317781
Location: Seattle, WA
Position Type: Counseling

Program Coordinator, Counseling Center

Closing Date/Time: Fri. 10/26/18 3:59 PM Pacific Time
Salary: $2,707.00 - $3,505.00 Monthly

Job Type: Full-Time
Location: Seattle Central College: 1701 Broadway, Seattle, Washington

Position Summary:
Seattle Central College is recruiting for a full-time Program Coordinator in the Counseling Center.

The program coordinator provides administrative/secretarial support to the director and counselors. As the front line person, this position provides students, staff, program participants and the general public with accurate information regarding the activities related to the program and the interpretation and application of department policies.

APPLICATION PROCEDURES:

For optimal consideration, submit items #1 through 3 with your application packet. Applicants who do not complete and submit all required materials may not be considered for this position.

A complete application packet includes the following:
1. A completed official Seattle Colleges application form.
2. A current resume including the names, addresses and telephone numbers of three professional references.
3. A Letter of application describing background and experience relevant to the position and addressing the qualifications, skills and abilities and/or preferred qualifications

Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Essential Functions:

Maintains the director's calendar;
Schedules the counselors' appointments;
Refers students to appropriate counselors;
Screens and responds to inquiries, questions, and correspondence on departmental matters via telephone, in person, and emails;
Prepares and maintains student records;
Assist director and counselors by preparing and advertising department's workshops, activities;
Actively engages in the tenure process (attends meetings, prepares and maintains tenure books/documents);
Prepares travel, purchasing, payroll, and other documents; arranges for transportation and accommodations;
Updates student data in the Student Management System;
Prepares meeting's agenda; notifies attendees; attends meetings, and prepares minutes;
Drafts and types letters, memos, narrative and statistical reports; assembles and summarizes information and data for use by the director and the counselors;
Reviews and researches operating procedures and develops recommendations;
Keeps the director and counselors informed of significant and important items requiring their review or action; obtains information from staff members, relays assignments, calls attention to deadlines, and obtains progress reports;
Updates and maintains departmental literature and website;
Coordinates the director's & the counselors' work with internal departments and external agencies;
Reads and distributes incoming mail; retains important correspondence for own or the director's attention and routes others to appropriate employees;
Proofreads outgoing mail, literature, and correspondence for form, content, and agreement with policies;
Sets up and maintains files of correspondence and records;
Performs other duties as required.

Required Education, Experience & Abilities:

AA degree or equivalent AND two years of experience in the department specialty OR equivalent education/experience.
Under general direction, completes assignments using knowledge and experience specific to the department/unit.
Exercises independent judgment in interpreting and applying rules and regulations.
Independently assists students, staff, & the public by providing program information, activities, policies & procedures; recommends appropriate courses of action.
Familiarity with the tenure process.
Competency in MS office skills including Word, PowerPoint, Publisher, Excel, and the SMS system.

To apply, visit https://agency.governmentjobs.com/sccd/default.cfm?action=viewJob&jobID=2238945